11 Dec 10 Ways to Effectively Increase Productivity Using Technology
10 Ways to Effectively Increase Productivity Using Technology
Productivity in workplaces has been a matter of concern for decades – it primarily centre’s on how employees can work towards the achievement of organizational goal effectively and efficiently. Although with the availability of modern technology, employee productivity is still a matter of concern and this brings the question of whether technology aids or bedevils employee productivity in the workplace. Below are how modern devices and applications can help employees work more efficiently, increase their productivity and ultimately achieve their business goals.
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Make Sure You Use the Right Technology
Understand that technology can be a blessing or a curse for productivity depending on how it is utilized. Increasing productivity with technology is possible when the right tools are utilized. Determine where you need a productivity boost in your everyday life and research if there is a tech tool readily available to fill that gap — chances are, there is.
Incorporate Automation Tools
Find the tools that automate everything, from scheduling and bill pay to email responses and contact update lists. Also, add as many apps as possible that provide a way to digitize any manual processes such as list making or gift giving.
Manage Passwords Effectively
Passwords are being phased out in lieu of biometric authentication. Until most applications offer a seamless, intuitive UX such as a selfie for logging in or voice recognition for payment, management of passwords is essential. Password reissues and resets are costly both operationally and financially. It is recommended that you manage your credentials across devices with a tool such as 1Password.
- Only Use Technology Where You Need Help the Most
First, identify the areas where you’re regularly wasting time. Then, select mobile apps or services that directly meet those needs. My go-to’s are Evernote and Headspace. There is a technological solution for nearly every problem you’ll face, but if you engage in every app and service, you’ll actually decrease your productivity.
- Use Chrome Extensions
Let’s face it: Everyone wants to get more done in less time. The best way I’ve found to do this is to add all your tools to your Chrome browser, allowing you to access them much quicker. I recommend adding extensions such as Lastpass, which saves and remembers all of your passwords to every website you have to log into. This saves considerable amounts of time and increases productivity greatly.
- Organize Your Time with a Calendar App
Calendars are the most underutilized productivity tool by far. Reminders pair really well with good planning. Once you have the week entered into your calendar, your productivity has some rails to guide it.
- Take Advantage of Free Applications
Strictly from a consumer perspective, taking advantage of free applications can make everyday life more productive. Here are some examples that have had an impact on our life, which includes a family of five: mobile grocery ordering and pickup, mobile home electronics monitoring (HVAC, alarm, etc.) and application-based scheduling (bus, sports, etc.).
- Useless Technology Altogether
Obviously, automation of processes and workflows yields great efficiency returns, but we sometimes forget that most of our productivity is achieved by uninterrupted periods of time where we think and work hard and make breakthroughs, not through ever-decreasing incremental improvements on our to-do list app or finessing with our tools of the trade.
- Enhance What You Already Have
Employ an easy-to-use add-on or plug-in function to optimize your existing programs. For example, I use Boomerang for Outlook as an email filing/reminder system. I get so many emails, so it’s nice to have Boomerang clean up my inbox by archiving important messages and bringing them back when I need them.
- Set Clear Goals and Keep It Simple
There is power in setting goals, and common smartphone features are a simple way to stay focused and productive. Record goals and set reminders to keep them top of mind. Daily, weekly and monthly reminders force you to revisit the bigger picture frequently. I have found this to be the easiest way to stay on track with my goals, and it ultimately results in greater achievement and future success.