Workplace Health and Safety

25 Feb 10 Workplace Health and Safety Tips for Office Employees

10 Workplace Health and Safety Tips for Office Employees

For both the employer and the employee, workplace health and safety are vital parts of any workplace environment. On the one hand, it is the duty of the Manager to ensure that adequate precautionary measures are put in place and adhered to by everyone in the organisation, while on the other hand employees also need to take responsibility for their own safety in the workplace environment.

The key foundation to any safe workplace is to encourage employees to identify unsafe behaviours and situations, and identify opportunities for improvement, all while making educated decisions about their own wellbeing.

Here are 10 workplace health and safety tips that every employee needs to know to maximise safe office working environment.

  1. Use the correct safety equipment always

Some tasks require the use of safety equipment, and failure to use the right equipment can result in injury. For example, if you are undertaking office cleaning with chemicals make sure to wear gloves and a protective mask to reduce the risk of inhalation or injury to your skin. Other safety equipment might include earplugs, goggles, or earmuffs, depending on the task.

  1. Ergonomic backrest and support for office chairs.

Office environments can be taxing on your back, neck, and shoulders. You should ensure you are using an ergonomic backrest and support while sitting at your desk. Avoid hunching your shoulders and twisting. It is ideal is to keep your shoulders in line with your hips to avoid back pain.

  1. Go for regular breaks.

Many workplace injuries are the result of over-exertion and can easily be avoided with regular breaks. When a worker is tired or fatigued, they are not alert, and can easily make errors that they wouldn’t make while using their best judgment. Regular breaks will keep you fresh. It can be a good idea to schedule your most challenging tasks for when you are the most alert, such as first thing in the morning, or after a break.

  1. Never take or put yourself to risks.

It can be tempting to cut corners in an office, but it is important to follow the safety guidelines set out by your employer, and not take any unnecessary risks. However much you might want to stand on a chair rather than going to the other end of the building for a step ladder or lift a heavy box alone rather than asking for help, don’t do it!

  1. Ensure bulky items and box are stored away and well stacked using proper storage racks and shelvings.

Clutter and bulky items can cause a significant hazard, as well as block crucial access to emergency exits. Make sure all items are stored correctly, and stacked well-using storage racks and shelving. Take care to ensure your bulky items aren’t blocking pathways or switches that might need to be accessed quickly in case of an emergency.

  1. Ensure all unsafe conditions are reported to a supervisor.

Don’t ignore something that you think is unsafe. Report all hazards to your supervisor immediately so they can access the risk and take action. Your workplace is legally obliged to ensure the working environment is safe. Not only will you be looking out for your own best interests, but also those of your coworkers.

  1. Read the manual.

Remember that manual you were handed during your induction? Read it. Even better, memorise it! This is where all the vital safety information for your role is stored, as well as all the safety policies and procedures laid out by your company. If you can’t find the information you need, ask your supervisor to clarify for you.

  1. Avoid working under the influence of Intoxicating Substances.

Sometimes, most workplace injuries occur as a result of an employee being under the influence of harmful or intoxicating substances like alcohol which can impair their ability to make clear decisions and judgments, so an employee should never come to work while intoxicated or get intoxicated in the workplace.

  1. Manage stress.

Many workers suffer from workplace stress from time to time. This could be a result of overworking, insecurity in your role, or disagreements with co-workers. If you feel stressed you should talk to someone, or find a technique such as meditation to bring your stress under control.

  1. Regular office air conditioner servicing for clean and hygienic air quality.

Air quality in the workplace is vital to your safety and wellbeing. Make sure there is a maintenance program in place that ensures regular air conditioner servicing for clean and hygienic air quality. The failure to clean air conditioners and vents can lead to allergy attacks and illness among employees.

Bottom line, everyone in the workplace is responsible for ensuring office health and safety. It is in the employer’s role to ensure the workplace is safe, and that employees understand the safety policies and procedures.

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