BENEFITS OF USING TAMS SHIFT MANAGEMENT SYSTEM

29 Jan BENEFITS OF USING TAMS SHIFT MANAGEMENT SYSTEM

BENEFITS OF USING TAMS SHIFT MANAGEMENT SYSTEM

Shift management has always been a constant struggle for manufacturers. Poor shift management and scheduling on the factory or manufacturing floor can lead to increased operating costs, decreased sales, high worker turnover, and soaring grievances. Production managers often spend countless hours on shift scheduling, trying to get their shifts and work schedules just right – this is where the TAMS shift management solution comes in.

Overstaffing wastes payroll naira while understaffing results in late deliveries and lost sales. Manufacturing shift schedule presents many challenges. Most manufacturing production factories operate around the clock (24/7), having many job positions to schedule and multiple shifts to cover. Within each shift, factory workers must also be assigned to various tasks or work orders.

Labour laws and union rules may place restrictions on work hours, overtime compensation, and the types of shift rotation that can be implemented. The schedulers must also consider time-off requests, and worker availabilities when developing schedules for manufacturing facilities.

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Using spreadsheets, documents, online calendars, or paper to schedule employees may be familiar. Perhaps it’s the way your company has always done employee shift scheduling. While these methods may be sliding by, they lack the capabilities and features needed to increase efficiency, reduce labor costs, and promote employee work-life balance.

To operate a seamless shift management system manufacturing companies like Fidson Health Care Plc and Expand Global Industry Limited has employed the use of an effective, efficient and renowned Shift Management solution known as TAMS Human Resource Solution.

WHAT TAMS SHIFT MANAGEMENT OFFERS

TAMS offers shift management solution to optimally plan and schedule the shifts of any workforce management team. It compiles a 360-degree view of each employee, allowing schedulers to define and schedule shifts whether distinctly to an employee, department, cadre or whichever way you plan on assigning shifts.

TAMS shift management solution allows for flexibility such that you can change shift of an employee at different time periods and still retain the set time without conflicts.

BENEFITS OF USING TAMS HUMAN RESOURCE SOLUTION TO SCHEDULE SHIFTS

  • Plan, Organize, Manage Shifts
  • Define shift rules based on employee’s cadre and scope of work.
  • Automatically integrated to our time attendance reporting solution to measure punctuality, lateness
  • Create Your Schedule Automatically
  • Integration with our all in one payroll system to automatically handle attendance

 

 

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5 SMALL BUSINESS TECHNOLOGY TIPS TO BOOST YOUR NEW BUSINESS

08 Jan 5 BUSINESS TECHNOLOGY TIPS TO BOOST YOUR NEW BUSINESS

5 Business Technology Tips to Boost Your New Business

We live in an advanced society where new ventures can start with little money and a big idea can carve out a successful business. While it is true that not every new business will survive, there are some simple techniques that can be utilized to make the most of your money, resources, and time.

When it comes to managing the technology side of your new business, you should definitely keep these tips for starting a small business in mind.

Store data in the cloud to reduce IT cost

When you’re starting out, you want to keep costs low. A great way to save money on IT costs is by using cloud storage instead of a physical server.

Cloud storage is particularly well suited to small businesses, and you can easily keep track of your spending as you will only ever be charged for the space you use. Best of all, cloud storage doesn’t require the same IT capacity or expertise, so you won’t need to hire an entire IT team. Just be aware that as you expand, you may need to spend more or make the switch to a dedicated server.

Get the best and cheapest Internet

Whether you work from home or sell physical goods in a store, a good business internet connectivity deal is essential.

The best bookkeeping apps and inventory management software are now cloud-based, so connectivity is very important. Most business packages offer priority service as a standard, meaning your providers are obliged to get your connection up and running immediately should something wrong. You will also want to look for a deal that offers optimum speeds for your area, as well as a comprehensive security package.

Be realistic about your social media presence

You may have big plans for the marketing side of your business, but just remember that less can be more when it comes to social media. If you don’t have the time or resources to commit to maintaining several accounts, just stick to one or two. A single Twitter account that is updated several times a day and has a healthy following is far more valuable than a trio of Facebook, Instagram, and Tumblr accounts which were last updated six months ago.

You can hire someone to manage your communications in the later on. But when you are starting out, stick to one channel and do it justice. And do not forget that scheduling tools like Hootsuite, TweeDeck, and Postfity can seriously optimize your time.

Plan your website’s purpose and structure

To make the most of your website, think of it as an extension of your real-world business. It should use the same tone of voice and branding so that when any visitor ends up on your site, they can quickly grasp its purpose within seconds. It’s also important for the user journey to be clear and straightforward.

Try it out yourself — how many tabs or buttons do you have to click to engage with the service? Don’t forget that the average person only has an attention span of eight seconds, so you need to grab them quickly!

Make sure your website is mobile-friendly

In 2015, Google made a big change to its algorithms, meaning they now prioritize mobile-friendly websites in the rankings. Give your website a real chance on the search engine results page by making changes that streamline it for mobile and tablet technology.

Key features of a mobile-friendly site are a simple design, fast loading speeds, and mobile-optimized features such as “call-to-action” buttons. If in doubt, opt for a mobile-responsive design when building your site.

Lastly, don’t forget that the specific needs of every business are different. Spend some time deciding which technology tip or tools will benefit your site the most and do not rush into anything you can not easily reverse.

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28 Dec Ways to Be More Productive in 2019 – Employee Productivity Manual

Ways to Be More Productive in 2019 – Employee Productivity Manual

Do you want to be more productive in 2019? Would you like to tune up your productivity skills? When it comes to getting things done, you can’t go wrong going back to basics. Mastering basic productivity skills can make a world of difference in your daily routines. In this post, we offer ways to be more productive in 2019. Whenever you need a productivity boost in the New Year, try one or more of these basic tips. You will be glad you did!

 

  1. Be more flexible ­- Have a contingency plan.

When things do not go as planned during your day, remember that flexibility can mean the difference between getting things done and not getting things done. Have contingency plans for when things go a bit haywire?

For instance, if the internet goes out at work, could you take care of some filing, or organize your receipts for your expense report? If an in-person meeting is suddenly not possible, how about holding an impromptu conference call?

When it comes to getting things done, think flexible thoughts, create contingency plans, and see what you can accomplish!

  1. Shorten your to-do list.

Have a mile-long to-do list? Take a moment to trim your daily list down to three to five tasks.

A smaller list will allow you to focus your energy and attention on what’s important which means you will more likely to complete items on your list. Begin by making a list of tasks, and then prioritize items, one by one. Need help identifying which tasks are urgent and important? You can evaluate each of your tasks using the Eisenhower Box method.

  1. Put your personal time first.

Your calendar doesn’t have to be completely filled with external activities in order for it to be important.

Your calendar is important because it is your calendar! That being said, take the proactive approach when it comes to your personal time.

Physically schedule your personal time, such as vacation or leave time, exercise, hobbies, recreation, and other activities into your calendar.

Treat your time just like you would any other appointment, meeting, or event; once your calendar is booked, it’s booked.

  1. Take time to track your progress.

Having trouble keeping track of your progress on a project or assignment? Why not use a visual aid?

Having a visual representation of all of your hard work can be incredibly motivating.

Try tracking your work sessions using a hanging wall calendar or calendar printable, jot down your progress in a notebook or journal, or create your very own productivity diary. Yes, things may seem like slow going at first, but you’ll see marked progress, day by day, which can be extremely exciting.

  1. Get adequate rest.

Here’s a quick question for you: are you getting enough rest during your daily routine? There are many ways to get adequate rest during the day. This tip, however, requires you to keep your eyes open…and to think creatively! Where in your day can you make sure you get adequate rest?

For starters, how about taking your full lunch break every day so you have time to recover from your work or studies? Or how about fully disconnecting from digital devices, social media, and email for a couple of hours so you can relax and unwind? Or how about keeping to a reasonable bedtime?

  1. Go offline every now and then.

We may live in the digital age, but it’s a good idea to take a mental break from technology once in a while. Try completing basic tasks by hand, such as making simple mathematic calculations on a piece of paper, writing out a to-do list, reading a physical book, or dialing a phone number manually.

And if you think you can’t be productive when you switch to analog mode, think again! Taking the time to complete a task manually will make you slow down and focus more on what you’re doing. You may even find an error or have a flash of insight that leads you to be more productive during your time online.

  1. Make solid decisions.

Life is full of gray areas, but that doesn’t mean you can’t be firm in your day-to-day decisions. Just imagine for a moment: what if you could eliminate unnecessary stress and flip-flopping during your day?

Here’s an easy way to do so: answer questions using only a “yes” or “no” response (using words such as “maybe” and “might” can slow down the decision-making process). You’ll stop wasting valuable mental energy and can focus your attention on what really matters.

  1. Carry a small notebook and pen with you.

Be ready for those flashes of insight, fabulous ideas, and list, after list, after list!

A plain old notebook and a pen can be incredibly powerful productivity tools. Sure, digital devices are handy, but nothing compares to writing things down by hand (plus, there’s no need to worry about charging batteries or finding a signal!).

You can quickly jot down ideas and thoughts, write a story, take notes at a meeting, draw a map for a lost traveler, plan a party, draw or doodle in your spare time, leave a note for someone, write a shopping list, or brainstorm vacation travel plans.

  1. Expand your library of productivity books

There are plenty of books and monumental articles about productivity — what to choose?

When it comes to putting all of these books together, it is very difficult to choose between them, with so many good ones out there. You can check out these productivity books.

  1. The Power of Full Engagement by Jim Loehr & Tony Schwartz.
  2. Getting Results the Agile Way by J.D. Meier & Michael Kropp
  3. The Happiness Advantage by Shawn Achor
  4. The 4-Hour Workweek by Timothy Ferriss
  5. The Power of Habit by Charles Duhigg
  6. 7 Habits of Highly Effective People by Stephen Covey
  7. The Magic of Thinking Big by David J. Schwartz

Insightful posts and articles are also powerful. Here’re some great examples:

Top 27 Productivity Hacks for 2019

Top 10 Professional Life Hacks

 

  1. Always think positively

There is no best way to explain this other than to practice it daily – positive thoughts beget positive actions – like begets like.

How about you? Which of these tips resonates with you the most? Which of the above tips are you going to try out this year? How might you modify or interpret the above tips for your daily routines? Join the conversation and leave a comment below!

 

 

 

 

 

 

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Productivity Using Technology

11 Dec 10 Ways to Effectively Increase Productivity Using Technology

10 Ways to Effectively Increase Productivity Using Technology

Productivity in workplaces has been a matter of concern for decades – it primarily centre’s on how employees can work towards the achievement of organizational goal effectively and efficiently. Although with the availability of modern technology, employee productivity is still a matter of concern and this brings the question of whether technology aids or bedevils employee productivity in the workplace. Below are how modern devices and applications can help employees work more efficiently, increase their productivity and ultimately achieve their business goals.

READ ASLOTop 10 Professional Life Hacks

  1. Make Sure You Use the Right Technology

Understand that technology can be a blessing or a curse for productivity depending on how it is utilized. Increasing productivity with technology is possible when the right tools are utilized. Determine where you need a productivity boost in your everyday life and research if there is a tech tool readily available to fill that gap — chances are, there is.

  1. Incorporate Automation Tools

Find the tools that automate everything, from scheduling and bill pay to email responses and contact update lists. Also, add as many apps as possible that provide a way to digitize any manual processes such as list making or gift giving.

  1. Manage Passwords Effectively

Passwords are being phased out in lieu of biometric authentication. Until most applications offer a seamless, intuitive UX such as a selfie for logging in or voice recognition for payment, management of passwords is essential. Password reissues and resets are costly both operationally and financially. It is recommended that you manage your credentials across devices with a tool such as 1Password.

  1. Only Use Technology Where You Need Help the Most

First, identify the areas where you’re regularly wasting time. Then, select mobile apps or services that directly meet those needs. My go-to’s are Evernote and Headspace. There is a technological solution for nearly every problem you’ll face, but if you engage in every app and service, you’ll actually decrease your productivity.

  1. Use Chrome Extensions

Let’s face it: Everyone wants to get more done in less time. The best way I’ve found to do this is to add all your tools to your Chrome browser, allowing you to access them much quicker. I recommend adding extensions such as Lastpass, which saves and remembers all of your passwords to every website you have to log into. This saves considerable amounts of time and increases productivity greatly.

  1. Organize Your Time with a Calendar App

Calendars are the most underutilized productivity tool by far. Reminders pair really well with good planning. Once you have the week entered into your calendar, your productivity has some rails to guide it.

  1. Take Advantage of Free Applications

Strictly from a consumer perspective, taking advantage of free applications can make everyday life more productive. Here are some examples that have had an impact on our life, which includes a family of five: mobile grocery ordering and pickup, mobile home electronics monitoring (HVAC, alarm, etc.) and application-based scheduling (bus, sports, etc.).

  1. Useless Technology Altogether

Obviously, automation of processes and workflows yields great efficiency returns, but we sometimes forget that most of our productivity is achieved by uninterrupted periods of time where we think and work hard and make breakthroughs, not through ever-decreasing incremental improvements on our to-do list app or finessing with our tools of the trade.

  1. Enhance What You Already Have

Employ an easy-to-use add-on or plug-in function to optimize your existing programs. For example, I use Boomerang for Outlook as an email filing/reminder system. I get so many emails, so it’s nice to have Boomerang clean up my inbox by archiving important messages and bringing them back when I need them.

  1. Set Clear Goals and Keep It Simple

There is power in setting goals, and common smartphone features are a simple way to stay focused and productive. Record goals and set reminders to keep them top of mind. Daily, weekly and monthly reminders force you to revisit the bigger picture frequently. I have found this to be the easiest way to stay on track with my goals, and it ultimately results in greater achievement and future success.

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TAMS - Time and Attendance Solution for the Banking Sector

05 Dec TAMS – Time and Attendance Solution for the Banking Sector

TAMS – Time and Attendance Solution for the Banking Sector

With distributed employees across locations and even states, banks need to be able to quickly summarize and analyze employee information to make staffing, scheduling and leave management decisions. Pay, Overtime and Holiday reports are also critical. No matter if it′s small retail branch or large corporate banking institute, safety and security is always a concern of any customer. To have satisfied clients, Banks look ahead for a technological Time & Attendance software product that is highly reliable, easy to use and capable to connect all their branches.

Clients participation becomes the key for Banking sector and TAMS Time & Attendance solutions for banking vertical comes in an effort to provide a unique client experience that focuses on improving the relationship with their bankers. Our solutions are tailor-made to meet the standards of the banking firm and to provide the best Time & Attendance system in practice.

TAMS can be used by any Banking organization that requires a streamlined system that saves supervisors the time of gathering, collating and sending this information using less efficient methods like paper timesheets. TAMS offers a comprehensive Time & Attendance solution that will meet the challenges of every bank.

TAMS advanced Time & Attendance solutions are a range of intelligently designed services to meet all the critical requirements of the Banking industry. TAMS offer Time & Attendance solutions for retail, corporate banks and financial institutes. TAMS supports Banking sector to meet their demand of access control, time management, multi-site connectivity, centralized report, leave management, and holiday management.

TAMS TIME AND ATTENDANCE MANAGEMENT SOLUTION

Managing your workforce in an efficient, fast and smart way can significantly improve your business in terms of profit and productivity. One way to ensure you’re getting the most from your staff – and to discover better ways to manage your team’s working hours – is to integrate an employee time and attendance system into your business

We understand the importance of simplified and automated Time and Attendance software. As the pioneers of web-based computerized clocking-in systems, our Time Attendance Management System (TAMS) is used by some of the country’s leading organizations, across a wide range of industries; including manufacturing, transport, retail, health and service centres.

Our reporting solutions empower you with informed real-time decision-making capabilities so you can easily convert data into actionable, valuable information.

WHY TAMS? – CONTROL LABOR COST & INCREASE OPERATIONAL EFFICIENCY

According to research, companies without an automated time and attendance solution tend to overpay employees by 1.5% to 10% of gross payroll due to time theft and error driven calculations, costing businesses billions of naira each year. For a company with 10 employees, that can amount to more than $10,000 a year. TAMS time and attendance solution helps you eliminate calculation errors by helping you accurately calculate hourly totals and automatically applying overtime policies accordingly, and maintaining you in compliance with labour laws

POWERFUL REPORTING AND STATISTICAL ANALYSIS

Gain complete visibility with TAMS Enterprise reporting/statistical analytical features which empower you with informed real-time decision-making capabilities so you can easily convert data into actionable, valuable information. Instant access for managers and executives to reporting, query, and analysis tools enables your organization to proactively manage business needs, instead of just reacting to them.

BENEFITS OF USING TAMS

  • Improve employee productivity.
  • Avoids the hassle of auditing paper-based employee time cards
  • Reduces costly manual payroll & data entry errors
  • Minimizes payroll processing time
  • Stay in compliance with labour laws by applying overtime policies accordingly
  • Reduce the time required to schedule employees
  • Eliminate the need to calculate vacation, sick and other paid time off
  • Enjoy up to the minute real-time visibility on your time & attendance data
  • With our cloud solution, no need to install or maintain software
  • Access anytime, and from anywhere using a web browser
  • Identify & eliminate time theft (early in, late out, & buddy punching)
  • Export time totals in minutes to all payroll providers and software
  • Holiday management is easy and simple
  • Lower overtime costs by proactively changing schedules quickly
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Microsoft Excel

04 Dec 10 Most Useful Microsoft Excel Tips for Employees

30 years since entering the market Microsoft Excel remains the most widely used software by businesses. Despite its wide use, the full capabilities of Excel are still poorly understood. You won’t be suprised that, of 100,000 workers less than half know what Conditional Formatting – an essential feature – even does.

For all those in need of a quick dose of tips to improve their Excel proficiency check out the top 10 tips below.

So let’s start!

 

1. Conditional Formatting

Graphical conditional formatting in Excel

Making sense of our data-rich, noisy world is hard but vital. Used well, Conditional Formatting brings out the patterns of the universe, as captured by your spreadsheet. That’s why Excel experts and Excel users alike vote this the #1 most important feature. This can be sophisticated. But even the simplest colour changes can be hugely beneficial. Suppose you have volumes sold by sales staff each month. Just three clicks can reveal the top 10% performing salespeople and tee up an important business conversation.

 

2. PivotTables

Mastering PivotTables in Excel

At 4 hours to get to proficiency, you may be put off learning PivotTables, but don’t be. Use them to sort, count, total or average data stored in one large spreadsheet and display them in a n1ew table, cut however you want. That’s the key thing here. If you want to look only at sales figures for certain countries, product lines or marketing channels, it’s trivial. Warning: Make sure your data is clean first!

 

3. Paste Special

How and why to use paste special in Excel

Grabbing (i.e. copying) some data from one cell and pasting it into another cell is one of the most common activities in Excel. But there’s a lot you might copy (formatting, value, formula, comments, etc.) and sometimes you won’t copy all of it. The most common example of this is where you want to lose the formatting. The place this data is going is your own spreadsheet with your own styling. It’s annoying and ugly to plonk in formatting from elsewhere. So just copy the values and all you’ll get is the text, number, whatever the value is. The shortcut after copying the cell (Ctrl C) is Alt E S V – easier to do than it sounds. The other big one is Transpose. This flips rows and columns around in seconds. Shortcut Alt E S E.

 

4. Add Multiple Rows

Adding multiple rows in Microsoft Excel

Probably one of the most frequently carried out activities in spreadsheeting. Ctrl Shift + is the shortcut, but actually it takes longer than just right-clicking on the row numbers on the left of the Excel display. So Right Click is our recommendation. And if you want to add more than one, select as many rows or columns as you’d like to add and then Right Click and add.

 

5. Absolute References

How to used fixed references in Excel

Indispensable! The dollar in front of the letter fixes the column, the dollar sign in front of number fixes the row, F4 toggles through the four possible combinations. Try it out with the following exercise. Type out three foods horizontally in cells B1, C1, D1 (Olives, Granola, Tomatoes) and three colours in cells A2, B2, C2 (Green, Blue, Yellow). Now type in cell B2 ‘=A2&” “&B1’. Congratulations: Green Olives! Now – and here’s the exercise – add dollar signs so that when you copy the formula across you get green everything. Or just Granola, but of different colours. Experiment!

 

6. Print Optimisation

How to optimise printing in Microsoft Excel

Everyone has problems printing from Excel. But imagine if what you printed were always just what you intended. It IS possible. But there are a few components to this: print preview, fit to one page, adjusting margins, print selection, printing headers, portrait vs landscape and spreadsheet design. Invest the time to get comfortable with it. You’ll be carrying out this task many, many times in your working life.

 

7. Extend Formula Across/Down

Using Excel's crosshair to extend formulas

The beauty of Excel is its easy scalability. Get the formula right once and Excel will churn out the right calculation a million times. The + cross hair is handy. Double clicking it will take it all the way down if you have continuous data. Sometimes a copy and paste (either regular paste or paste formulas) will be faster for you.

 

8. Flash Fill

Benefits of using Flash Fill in Excel

Excel developed a mind of its own in 2013. Say you have two columns of names and you need to construct email addresses from them all. Just do it for the first row and Excel will work out what you mean and do it for the rest. Pre-2013 this was possible but relied on a combination of functions (FIND, LEFT, &, etc). Now this is much faster and WILL impress people. If Flash Fill is turned on (File Options Advanced) it should just start working as you type. Or get it going manually by clicking Data > Flash Fill, or Ctrl E.

 

9. INDEX-MATCH

Combining INDEX and MATCH in Excel

This is one of the most powerful combinations of Excel functions. You can use it to look up a value in a big table of data and return a corresponding value in that table. Let’s say your company has 10,000 employees and there’s a spreadsheet with all of them in it with lots of information about them like salary, start date, line manager etc. But you have a team of 20 and you’re only really interested in them. INDEX-MATCH will look up the value of your team members (these need to be unique like email or employee number) in that table and return the desired information for your team. It is worth getting your head around this as it is more flexible and therefore more powerful than VLOOKUPs.

 

10. Filters

How to use Filters in Excel

Explore data in a table quickly. Filtering effectively hides data that is not of interest. Usually there’s a value (e.g. Blue cars) that you’re looking for and Filters will bring up those and hide the rest. But in more modern versions of Excel, you can now also filter on number values (e.g. is greater than, top 10%, etc), and cell colour. Filtering becomes more powerful when you need to filter more than one column in combination e.g. both colours and vehicles to find your blue car. Alt D F F is the shortcut (easier than it sounds – give it a go). Conditional Formatting and Sorting serve related purposes. Sorting involves rearranging your spreadsheet, which is intrusive and may not be desirable. Conditional formatting brings visualisation. Filtering is fast and effective. Choose well.

 

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Office Safety Tips

29 Nov 5 OFFICE SAFETY TIPS AND TRAINING TOPICS

5 OFFICE SAFETY TIPS AND TRAINING TOPICS

While we most often associate workplace injuries with construction, drilling, mining, or manufacturing jobs, injuries can occur even if you spend most your workday sitting at a desk. Therefore, office safety training is vital to creating a safer workplace. A clutter-free office environment and first-aid training can go a long way in ensuring occupational safety at the office.

The tips below aren’t the full key to office safety, but they’ll go a long way in keeping workers safer and healthier.

Office Safety Tip 1: Prevent Office Falls

Falls and slips are the most common office injury. Safety Experts explains that falls and slips on the same level and to a lower level lead to 25% of injuries that result in lost work days. To prevent trips, make sure that aisles are always clear and spills are immediately cleaned. When a spill occurs, make sure it is appropriately marked until it is cleaned.

Office Safety Tip 2: Use Proper Ergonomics

Many jobs in office environments require workers to sit at desks for long periods of time. Sitting in an awkward position such as sitting with slouched shoulders can cause stress on your body. This daily stress can give you a musculoskeletal disorder, also called an MSD. To prevent your body from becoming overstressed, check that you are not slouching at your desk. Also, check that your arms are in a comfortable position when typing, not overextended. If you have a keyboard tray on your desk, keep your mouse on the tray and not on your desk, as this will allow you to easily access your mouse without straining your arm. Also, take the time to stretch once an hour to alleviate stress.

Taking Convergence Training’s Ergonomics for Office Environments course will teach you tips on how to avoid suffering from an MSD and how to have a healthy and productive work experience.

Office Safety Tip 3: Treat Burns Quickly

Burns in the workplace can occur from various causes from coffee spills to getting shocked by electricity. The severity of a burn is determined by its degree.

A first-degree burn is a minor burn that only harms the outer layer of skin. These burns produce redness and swelling. In the case of a first-degree burn, place the wound under cold tap water.

A second-degree burn affects both the first and second layers of skin. Blisters usually develop from this type of burn. Unless this burn is on the face, neck, or more than 1 inch (3 cm) wide, you can treat it yourself with cold, running water. After placing it under tap water and treating it with antiseptic solutions, wrap the wound in Vaseline gauze and change the bandage each day. It’s a good idea to see a doctor for this kind of burn.

A third-degree burn is the most serious type of burn because it penetrates deep into the skin. Since this type of burn destroys nerve cells, the victim might not feel pain. However, it is crucial to call emergency care units and get the patient to the hospital immediately.

Office Safety Tip 4: Diabetic Emergencies

Diabetes makes it difficult for a person to control the amount of sugar in their blood. There are two types of diabetes: hypoglycemia and hyperglycemia. If the person has too much insulin, they will have a low sugar level (hypoglycemia), which can lead to diabetic shock. Hyperglycemia is caused by a low level of insulin which causes a high level of sugar. Hyperglycemia can cause a diabetic coma. In both cases, give the person sugar or their medication if the person is alert. If the person is unconscious or unresponsive, call emergency care units. If they are unconscious and not breathing, begin CPR.

Office Safety Tip 5: Breathing Emergencies

Breathing emergencies include choking, asthma, and allergic reactions. If someone is choking, call emergency lines. As long as they can talk or breathe, let them continue to choke without trying to use the Heimlich maneuver. Only use the Heimlich maneuver under the most extreme circumstances.

If a fellow office worker is having an asthma attack, locate their inhaler and help them take their medicine. In the case of an allergic reaction, find your coworker’s EpiPen and help them administer the shot. If you cannot find the appropriate device to give medication to someone suffering from an asthma attack or allergic reaction.

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Payroll Software in Your Organisation

28 Nov 5 Reasons to Use Payroll Software in Your Organisation

5 Reasons to Use Payroll Software in Your Organisation

Any business that has more than one employee must have a payroll software. Paying employees consistently and with no delays not only impacts their morale, but it also reflects the company’s financial stability. Moreover, it is a requirement for compliance with federal and state laws. While this is a complex process, having an efficient payroll system helps streamline and centralize the payroll method. But first, let’s discuss what is payroll management process?

In essence, the payroll management process refers to the administration of an employee’s financial records which includes the salaries, wages, bonuses, deductions, and net pay. These records must be maintained and kept by the employer for federal requirements, especially when it pertains to payroll taxes such as Income Tax Withholding Records, and Federal Tax Records.

Establishing your payroll period is one of the fundamentals of managing your payroll system. This organizes the process and fosters consistency for your employees. It impacts your business with the following:

 

Morale of employees.

Late payrolls make employees question the business’ financial integrity. If they feel their job is not stable and secure, they may underperform which decreases the workforce productivity and quality of your organization. This factor also includes their net worth and total compensation with bonuses and benefits.

 

Lower tax bills.

Appropriately and consistently accomplished payroll minimizes state and federal taxes. On the other hand, doing it inaccurately can result in hefty fines. Hence, ensure the proper amount of taxes is withheld from each payroll and secure your employees fill out their forms correctly.

No matter the size of the organization, managing the payroll system is crucial. Those with fewer employees can use a one-write system. New business owners who are not knowledgeable in the process may find the procedure challenging because of the various federal and state laws requirements that must be complied with. Hence, some businesses outsource their payroll services to ensure compliance with all applicable laws. Those who prefer to do it on their own, however, purchase an automated payroll system because it is cost-efficient and time-saving.

Find out why more than 1000 companies use the TAMS Payroll Management Solution

Payroll software is one of the first HR software solutions small business owners must implement for their growth as it covers the basics for future HR processes, according to a survey of software buyer interactions. Systems for “time and attendance” and “personal tracking” come next, respectively. Forty-two percent of payroll software buyers are SMEs with 1-50 employees as they understand the potential roadblocks it eliminates such as inaccurate paychecks and vexed tax authorities.

5 Reasons to Use a Payroll System

The following are reasons to consider having a payroll software for your business:

It is time-saving.

One in every three businesses spends 80 hours on managing federal taxes including employment taxes. This is equivalent to two weeks’ worth of full-time work. Calculating the payroll may seem as straightforward as adding up a number of hours worked with the employee’s rate. However, taking into account factors such as vacation leaves, overtime, and benefits makes it complicated. Moreover, the federal taxes with its own requirements have to be applied in every payroll. While you still have to input specific variables, a payroll software automates and optimizes the entire process that saves a significant amount of time compared to manually doing all the calculations. Repeating payroll tasks are also saved in the system so you won’t have to create a new format again and again manually.

It maintains payroll information.

Federal, state, and local laws must be implemented when paying employees along with their compensation and deductions. This information must be kept for each employee for accuracy in computation. Payroll packages like TAMS have customizable payroll modules that maintain these data. It eliminates the need for consulting various data sources because all information is compiled in one place.

It is cost-effective.

Most payroll systems are cloud-based solutions hence you will only have to subscribe to the service in order to use it. Additionally, its upgrades are provided automatically in most cases. There is no need for investing in hardware such as servers and physical software packages. Without outsourcing or hiring more employees to handle the payroll management, it can save you money in the long run.

It is secure.

The security standards of a payroll software are solid. Employee data is kept confidential which can be implemented by ensuring tight controls. This means specific access codes and administrative rights are only provided to the appropriate users to gain entry in the system. Meanwhile, employees can also log in and track their hours, leave allowances, payroll deductions, fringe balances, and other benefits in their payroll profile. This boosts their morale and reduces the work of payroll administrators.

It optimizes the process.

Repeating payroll tasks lead to boredom and can result in human errors. Computers mitigate this issue and guarantee payment information is accurate. Moreover, these data are archived in the online database. If your computer breaks down you won’t risk losing all your data because you can still access it on other platforms as long as you have your login details. Business owners and managers get a graph financial data to help them with forecasting payroll expenses. This includes calculating potential salary increase and determining how it can impact your company’s financial status to make necessary adjustments.

Key Features of a Payroll Software

Hereunder are some of the key features:

  • Automatic payrolls
  • Invoices and quotes
  • Tax forms
  • Reporting tools
  • Vendor and contractor payments
  • Integrations
  • Basic tax filing
  • Compliance
  • Employee access
  • Bank connections
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productivity hacks for 2019

27 Nov Top 27 Productivity Hacks for 2019

Top 27 Productivity Hacks for 2019

As 2019 gets closer, many professionals focus on what they can do better next year. Increasing productivity at work is a common New Year’s resolution, as there is almost always room to improve anyone’s practices. To help you get started, here are 27 productivity tips to begin 2019 right.

  1. Build up your energy.

Highly productive people seem to be brimming with enthusiasm, but that doesn’t come naturally to everyone. To help you get your energy levels up, take a moment every morning to write down your purpose, or the why behind your current pursuit. It serves as an excellent reminder as to why you’re giving your work your all and can function as its own source of motivation.

  1. Control your calendar.

While working in an environment where everyone can view your Google or Outlook calendar can be convenient, it can also set you up for problems if you don’t take control of your time. Others may view empty spaces as opportunities to schedule meetings, even if you intended to use the time for other tasks.

Instead of leaving your calendar in the hands of others, block out the time you need to handle critical tasks. That way you won’t be derailed by an unexpected meeting request.

  1. Create a mini crisis.

Some people thrive under pressure, allowing them to accomplish more than they originally thought possible in the time frame. You can recreate that sensation by blocking out less time than you actually think you need. Often, you’ll find your focus improves when you begin working and ultimately finish on time.

  1. Ditch your Smartphone notifications.

While completely shutting down your Smartphone isn’t always practical, managing your notifications is. Frequent pop-ups are distracting and almost guaranteed to pull your attention away from the task at hand.

When you need to complete detail-oriented work, shut noncritical notifications off so you can focus with greater ease.

  1. Schedule email time.

Email notifications are another notorious concentration-breaker, so giving in to every alert is guaranteed to make a heads-down task a challenge. Don’t let email take over your day. Instead, schedule time at the beginning and at the end of the day specifically for email. Then, unless something especially critical is coming in, feel free to ignore it the rest of the time.

  1. Put time-suck websites in time out.

If you find yourself losing time to sites that aren’t essential for work (and use a Mac), consider blacklisting them for periods using the SelfControl app. Websites you add to the list will be automatically blocked for the selected time, ensuring you can’t distract yourself with your hunt for a perfect unicorn meme to share with your friends.

Windows users can try similar applications, like StayFocusd for Chrome or Cold Turkey for additional controls.

  1. Avoid lyrics.

A lot of professionals enjoy ambient sound when they work, but music with lyrics (at least those in languages you speak) can actually be distracting. Choose either instrumentals for ambience or white noise to block out sound instead, and you won’t be as tempted to stop and sing along with the tune.

  1. Tackle must-dos first.

While it seems like common sense, many people forgo certain must-dos in favor of more straightforward, though less critical, tasks. But this can leave you scrambling if you don’t allow for enough time to get the work done.

To break the cycle, always start with essential projects first, no matter what. You’ll thank yourself for your diligence come the afternoon.

  1. Take on two-minute tasks second.

Small tasks can make your to-do list seem insurmountable. So, to pare things down, after handling your must-dos, head straight to your quick tasks. You’ll get to check items off your list, which is rewarding in its own right, and make the rest of your day feel less encumbered by minutiae.

  1. Get into a groove.

Whenever possible, group like tasks together. When your brain is already engaging in a particular way, use it to your benefit by focusing on similar activities in rapid succession.

  1. Cut meeting times by 25 percent.

While meetings can be vital to your business, they have a nasty habit of expanding to fit the available time slot, even if those extra conversations don’t provide value. To avoid the meeting version of scope creep, cut the time by 25 percent. You’ll still tackle the important topics but be less likely to have unnecessary discussions.

And, if getting together in person isn’t completely necessary, consider eliminating the meeting entirely. Your staff will thank you.

  1. Consider standup meetings.

When people settle into a chair, they’re more likely to get comfortable in the space. If you need things to progress quickly, embrace a standup format, forgoing chairs completely. This keeps people from settling in and encourages them to get to the point and move on with their day.

  1. Perfect is the enemy of good.

When it comes to your business, you probably want to make sure everything is perfect. But perfection can ultimately be the enemy, and is often an illusion, especially if you keep pushing to improve something that is already good. Don’t drill away at something that is in respectable shape. Instead, move on to other tasks and accept that good can be good enough for success.

  1. Know when to delegate and outsource.

Most business owners want to keep everything in their hands, but this can leave you overloaded. Learn which tasks truly require your input and which can be handled by properly skilled professionals. Once you split up the work, delegate or outsource quickly so people can get started on their to-do lists.

  1. Don’t neglect professional development.

Regardless of your position, there is always more to learn. Professional development helps you acquire new skills and perspectives, letting you be more effective. If a new competency allows for a higher level of productivity, then work to gain it.

You can take a class or explore free resources online, depending on your schedule, so make a commitment to learning something new today.

  1. Embrace automation.

In today’s technological world, there are many options for automating processes, such as emails and proposal or quote delivery. If there’s a task you can automate, look into it. It can shrink your to-do list significantly.

  1. Unsubscribe and unfollow.

If a newsletter or Twitter feed isn’t providing you with value anymore, then unsubscribe or unfollow immediately. This will clean up your inbox and feed, letting you find helpful information quickly and lessening the time you must dedicate to inbox maintenance.

Repeat the process weekly or monthly for optimal effect.

  1. Check in with yourself.

At least once a week, check in with yourself by assessing how you’re feeling, and then make plans to remedy any negative emotions that may be lingering. Self-care is important for productivity, so don’t continually neglect yourself in the name of getting more done at the office.

  1. Have a “no” strategy.

Saying yes to every task leaves you overwhelmed, but saying no can be its own source of stress. To make saying no easier, create a strategy in advance, including email templates or scripts, to simplify the conversation. This will decrease the amount of time you spend in the discussion while ensuring your point gets across effectively.

  1. Invest in dual screens.

Having two full-size computer screens is incredibly beneficial, especially if you have to refer to a report while creating a document, or any other resource plus activity combination. The larger screens make text easier to read, and the dual monitors prevent constant switching between pages or applications, making it worth the investment.

  1. Don’t fixate on where you start.

When people begin a project, they often default to starting at the beginning. But if you’re stuck, don’t be afraid to abandon the introduction and instead focus on another segment. Sometimes, it’s easier to start in the middle of a document, or even at the end, so don’t restrict yourself to a particular order if it just isn’t working.

  1. Use templates.

If you are repeatedly creating the same documents, you’re wasting time. Instead, create or download templates for your most commonly used formats and content types. Then you can simply start with a template instead of reinventing the wheel.

  1. Save, save, save.

If you’re working on a long document or report, hit the Save button as often as possible. While many programs have autosave features, the delays can be quite long. To preserve your work, make a habit of saving after every key point.

You can click the icon or use a keyboard shortcut to get the job done, either of which only takes a second. But, if it saves you from having to rewrite paragraphs of information, it’s worth it.

  1. Learn the keyboard shortcuts.

Speaking of keyboard shortcuts, make it a priority to learn them. They’re incredible timesavers and are available in almost every program. Start with those associated with your go-to applications and expand from there to get the most value.

  1. Ignore the news.

Trying to keep up with the news is essentially impossible, allowing it to generally function as a time sink. Plus, it can be trivial and even unreliable and isn’t necessarily great for your brain. Do yourself a favor and ditch the onslaught of news that can easily take over your life. It’s worth it.

  1. Stop multitasking.

Ultimately, multitasking is a myth that many of us fall for at some point. Instead of dividing your attention and rapidly switching between activities, commit your focus to the task at hand and you’ll see your productivity rise.

  1. Get everything you can out of Excel.

Microsoft Excel is everywhere, and most people encounter it regularly during their career. But few professionals are truly Excel power users. In as little as an hour, you can learn to use advanced features such as pivot tables, graphing, and vlookups, all of which give you access to business analytics capabilities that help you visualize data in just minutes, which are capabilities that shouldn’t be ignored.

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HR management

26 Nov 4 Tips for Human Resource Management Success – HR management

4 Tips for Human Resource Management Success – HR management

Human Resource Management or HR Management is important for any company with employees. If you are just a small company, you might manage HR yourself, while most large corporations have whole divisions dedicated to finding and retaining the right staff. It’s a job that requires tact, dedication and organisation. Like any sector of business, managing Human Resources has its ups and downs, but most problems can be solved fairly easily with the following tips:

Stay organised

When it comes to the management of HR, it’s imperative that everything has its place, because lost items and files can be of great importance down the track. For large corporations, it’s especially important to have HR intranet software in operation these days as very little is done without the Internet, or at least an intranet portal. Keep things neat and tidy and they can be found when needed.

Being organised also helps when there are lots of things to manage at once. Multitasking is the important word here, and it’s one of the main things that a HR manager should be good at. There are potentially lots of issues staff can have and very often they all need to be dealt with simultaneously.

Have as much clarity as possible

In many cases, HR managers have to deal with situations that are vague. Was it sexual harassment? Discrimination? There’s a lot of pressure to decide an outcome when there’s a grey area, and it’s important to know when to make an assertive decision yourself, and when to ask colleagues or managers for help. In these cases, it’s helpful to hone skills of negotiation and mediation and to learn how to manage conflict because not every case is easily resolved or accepted by all parties.

Obviously, the goal is to make both/all parties happy with the outcome, and it’s not always easily achieved. A good attitude and problem solving ability come with the need to negotiate – it’s important that everyone, while they may not (and probably won’t) all like each other, at least manage to be civil. That’s HR’s job, and it’s not always an easy one.

Be discrete, tactful and always ethical

Managing Human Resources can be a bit of a balancing act. At times it’s important to protect the individual while other times it’s essential to put the company first. HR Mangers are meant to listen to concerns of employees but are also required to enforce company policy.

Being a bit tough is the name of the game and when employees need boundaries, it’s important they are firmly encouraged to stay within the parameters of the company. Having said this, they need to know that their opinions are safe and what is said to HR is taken seriously.

Always be in communication

One of the most important skills to have in HR management is communication. HR managers need to report to higher up managers, other department heads, their own staff, other department staff, bosses and potential and even past employees because keeping everyone on the same page is vital in this area of business.

A constant juggling and balancing act, HR management is a demanding job but hopefully these tips will help bring you success in this ever changing and very important business role.

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