Shift management has always been a constant struggle for manufacturers. Poor shift management and scheduling on the factory or manufacturing floor can lead to increased operating costs, decreased sales, high worker turnover, and soaring grievances. Production managers often spend countless hours on shift scheduling, trying to get their shifts and work schedules just right – this is where the TAMS shift management solution comes in.

Overstaffing wastes payroll naira while understaffing results in late deliveries and lost sales. Manufacturing shift schedule presents many challenges. Most manufacturing production factories operate around the clock (24/7), having many job positions to schedule and multiple shifts to cover. Within each shift, factory workers must also be assigned to various tasks or work orders.

Labour laws and union rules may place restrictions on work hours, overtime compensation, and the types of shift rotation that can be implemented. The schedulers must also consider time-off requests, and worker availabilities when developing schedules for manufacturing facilities.



Using spreadsheets, documents, online calendars, or paper to schedule employees may be familiar. Perhaps it’s the way your company has always done employee shift scheduling. While these methods may be sliding by, they lack the capabilities and features needed to increase efficiency, reduce labor costs, and promote employee work-life balance.

To operate a seamless shift management system manufacturing companies like Fidson Health Care Plc and Expand Global Industry Limited has employed the use of an effective, efficient and renowned Shift Management solution known as TAMS Human Resource Solution.


TAMS offers shift management solution to optimally plan and schedule the shifts of any workforce management team. It compiles a 360-degree view of each employee, allowing schedulers to define and schedule shifts whether distinctly to an employee, department, cadre or whichever way you plan on assigning shifts.

TAMS shift management solution allows for flexibility such that you can change shift of an employee at different time periods and still retain the set time without conflicts.


  • Plan, Organize, Manage Shifts
  • Define shift rules based on employee’s cadre and scope of work.
  • Automatically integrated to our time attendance reporting solution to measure punctuality, lateness
  • Create Your Schedule Automatically
  • Integration with our all in one payroll system to automatically handle attendance









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Fill and Sign a PDF Form




To fill and sign a PDF form or document, just follow these simple steps below.


Here is how to fill and sign on a PDF document:


1. Within Acrobat, open a PDF file

2. Click on the Fill & Signtool in the right pane


Quick Steps to Fill and Sign a PDF Form Online


3. Click on a text field, then type on the form. Your data will be saved so you can use it again in the future if desired.

Quick Steps to Fill and Sign a PDF Form Online


4. Click Sign in the toolbar at the top of the page.

5. Draw or type your signature, or use an image.

6. Click Apply and place the signature on your form.

Quick Steps to Fill and Sign a PDF Form Online


7. Click Save in the upper right corner to save your form.

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Safety and Health at Work

28 Jan Employee and Supervisor Roles in Ensuring Safety and Health at Work

Employee and Supervisor Roles in Ensuring Safety and Health at Work

Adequate safety and health at work cannot exist on best practice guidelines and policies alone. A safe and healthy working environment is based on how well employees and supervisors adhere to and communicate about safe and healthy standards.


Itemised below are employee and supervisor roles in ensuring safety and health at Work.

Employees’ Health and Safety at Work

  • All employees must know their rights and responsibilities regarding their safety and health at work.
  • They should be aware of the general laws applicable to them.
  • All employees have an entitlement to rest breaks and vacations.
  • In the case of corporations that produce large items, the health and safety at work for their staff may involve the right foot gear, shades, ear protectors and other protecting apparel.
  • Safety and health at work for those employed by a legal company or accounting company would involve confidentiality and cover against pissed off clients.
  • Health and safety at work for those in the medical field involves proper disposal of dangerous waste, ensuring to sterilize areas after patients have used them and consistent private cleanliness to avoid spreading contagions.


Related: 8 Safety Tips for the Workplace – Corporate Safety Tips


Supervisor’s Role in Employee Safety

Supervisors Must:

  • Monitor their workplaces frequently to identify unsafe or unhealthful conditions
  • Take prompt action to correct hazardous conditions
  • If a serious hazard is detected take immediate interim action to safeguard employees
  • Encourage employees to report unsafe or unhealthful conditions
  • Seek suggestions from employees for improvement of workplace conditions Investigate workplace accidents:
  • Investigate workplace mishaps and take prompt corrective action necessary to ensure the safety and health of employees
  • Institute actions to prevent recurrence of accidents Ensure employees are adequately trained to perform the work safely
  • Inform employees of the procedures to follow in the event of an emergency
  • Inform employees of any unique hazards in the workplace and how to identify them
  • Inform employees of how to report unsafe or unhealthful conditions
  • Inform employees of actions to take in the event of a work-related injury
  • Take prompt action to correct any unsafe or unhealthful actions or behavior.
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Security Awareness Training

24 Jan 9 Security Awareness Training Topics for Employees in 2019

9 Security Awareness Training Topics for Employees in 2019


With prevalent employee-focused cybercrime in organisations, information security awareness training can no longer be pushed aside but embraced. It is a known fact that security awareness training can reduce a company’s exposure by up to 70%

It is for these reasons; companies now take the needed steps of prevention over cure when it comes to these types of employee-targeted attacks – making way for information security awareness training to improve their cyber resilience.

Here are so most important information security awareness topics that your employees need to be educated on:

#1 – Email Security/ Phishing

As one of the primary tools in the corporate world and daily work life, cybercriminals use email as their primary attack method when targeting organisations. Phishing emails, malicious URLs and attachments riddled with malware are all commonplace in these attacks.

Security awareness training topics should focus on educating employees on how to distinguish the disparity between a safe email and a harmful one. It’s just as important for employees to know the different types of phishing emails, whether it be spear phishing or business email compromise, as well as where to report their suspicions.

#2 – Social Engineering

Even with expensive firewall equipment in place, it is a fact that no level of technology is capable of fully fighting the longstanding battle of human manipulation. Attackers will attempt to gain access through any loophole available in order to obtain access to sensitive information, often by impersonating someone of a trusted source.

Employees need to be educated on security awareness topics that cover the most common social engineering techniques and the psychology of influence (for instance: scarcity, urgency, and reciprocity), in order to combat these threats.

#3 – Passwords

More than 80% of people often reuse the same password over multiple sites and platforms. Weak passwords credential sharing and reusing login details are a growing issue for businesses.

Your workforce needs to understand why passwords are so vital and why it is important to never share them. Also, training topics also need to cover the best practice of choosing a complex password, as well as implementing two-factor authentication (2FA).

#4 – Social Media

The social media is a place where a great number of unknowingly employees’ share sensitive personal information without a second thought, giving attackers the opportunity to research a potential victim for social engineering. There’s also the risk of accidentally sharing sensitive corporate information, often found in the background of pictures in the workplace.

As annoyingly addictive as social media is, it’s important for employees to be aware of the growing use of social media for targeted attacks. Effective security awareness training around this topic should also cover what not to share, key warning signs for fake profiles and company pages, and the risks of taking and sharing photos in the workplace.

#5 – Mobile Security

In an information age where we constantly require data on demand, the use of cloud-based platforms and mobile devices are increasingly used to make the daily task easy to accomplish. Each of these mobile devices represents yet another potential point of compromise.

That is why it is critical for your employees to understand a range of security best practice around their devices, including the risks around installing applications, using public Wi-Fi hotspots, password security, and the importance of VPN usage when using new networks.

#6 – Working Remotely

With flexible working being offered by more and more businesses, the risks of working away from the security of the corporate network continue to give IT department’s sleepless nights. There are many benefits to employees working from home, but there is a lack of control of the devices and data used and accessed by employees working remotely.

Lost or stolen devices, connecting to weakly-secured public Wi-Fi, and even the threat of shoulder-surfing are all more than worthy subjects when it comes to this security topic. Educating employees on how to better safeguard when in such scenarios will offer an invaluable added layer of protection.

#7 – BYOD (Bring Your Own Device)

The security topic BYOD seems to be the centre of attention for many companies, due to its effectiveness and improved quality of work from employees. BYOD makes it easier for employees to work and employers to not spend money on devices and fixing them.

However, with the many benefits, there are also quite a few risks associated with BYOD in the workplace. For example, lack of security updates on a personal device, poor password security and potential risk of lost or stolen devices can put an organisation’s data at risk.

One training topic that you must cover is BYOD, your employees should be able to understand how to correctly use their devices in the workplace, have an understanding of the various BYOD risks and how to mitigate them to protect their personal and corporate data.

#8 – Physical Security

Physical security is the protection of personnel, hardware, software, data and networks. Physical security tends to get overlooked in businesses, even though it’s equally as important as online security. Like everything in any organisation devices and infrastructures are vulnerable to damage.

Every organisation, business or home will be protected by some form of physical security, with most security measures being part of everyday lives its common for them to be overlooked. Physical security is ever changing simply to adapt to growing threats. It continues to be modernised to maintain its value and effectiveness.

Your security awareness topics need to focus on how physical security is used in your employees’ day to day schedules and the many risks that can occur if precautions are not taken. Whether it is human error or malicious intent that causes the devices to be destroyed it’s important to know how to prevent these risks before they even occur.

#9 – Removable Media

Another security awareness topic that is used daily by companies is removable media. Removable media is the portable storage medium that allows users to copy data to the device and then remove it from the device to another and vice versa.

As well as understanding the risks your employees need to know how to use these devices safely and responsibly in your business. There are numerous reasons a company would decide to use removable media in their environment. However, with all technologies, there will always be potential risks. As well as the devices themselves, it’s important your employees are protecting the data on these devices, whether it is personal or corporate, all data has some form of value.

A few common examples of removable media you and your employees might use in the workplace are:

  • USB’s
  • SD cards
  • CD’s
  • Smart Phones
  • Music Players

This security awareness topic should be included in your training and cover examples of removable media, why it is used in businesses, how your employees can prevent the risks such as lost or stolen removable devices, malware infections, and copyright infringement.


Security awareness training is not something that should happen once a year; your employees will learn nothing. A good security awareness program will train your employees on a regular basis. Doing so will fill in any knowledge gaps and increase their general awareness of security risk and how to prevent them.


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Tracking time and attendance



As technology continues to revolutionize the way we do business, small business owners time and again neglect a vital aspect of their business: their employee time tracking system. Time and attendance systems based on paper time cards or sheets, memory recall of the past week’s schedule and “buddy punching” lead to hundreds of hours and millions of naira lost each year. A paradigm shift towards an automated time and attendance software that employs the use of a biometric system like TAMS HR Solution will help you track your employees’ time, leading to a more productive, efficient and happy workplace for all involved.

Towards the end of each month, HR Managers spend long hours preparing payroll for organisation’s employees – a time-consuming task that can be carried out effectively with an automated payroll management software in little time.

The advantages of upgrading from a manual time tracking system to a dedicated time and attendance system are always obvious and are neither farfetched. Here are benefits of tracking time accurately:


The most basic benefit to your business is that less time will be spent; both by employees and HR, tracking, recording and processing their time spent working each day, week and month. By upgrading, some businesses cut their time calculating payroll each month by up to 70%. Employees can focus on their respective jobs, rather than the additional task of accounting for themselves.


Time theft can include everything from taking a longer lunch than allotted or clocking in for a friend when they are late to work, otherwise known as “buddy punching.” The American Payroll Association estimates that over 75% of businesses lose money from buddy punching. Whether intentional or innocuous, time theft can be costly and automated time and attendance systems like TAMS HR Solution prevent it altogether.


Nobody is perfect, not even if they have a calculator, spreadsheet or other computation devices handy. Even the most accurate typist makes one mistake for every 300 keystrokes.  One misplaced digit or decimal can lead to accounting errors that need to be corrected, or worse, are left uncorrected and can affect your bottom line negatively.


An all-too-common question for those working in HR is how much time off an employee has left this year, or whether they have any sick days remaining. Rather than letting discrepancies cut into work, quality time and attendance software will allow employees to access that information on their own at any time.

Allowing employees to see their time records on demand will help them see how well they’re utilizing their time at work. The insight gained from seeing how much time is spent on particular projects or at certain sites can be invaluable and will help them eliminate inefficiencies.


Merely sorting through, organizing and processing paperwork can be time-consuming. Additionally, the cost of replenishing the items needed to maintain an old-time and attendance system, paper, pens/pencils, printer ink, and toner, etc. can be prohibitive in the long run.


State and federal labour laws regulate things like overtime pay and record keeping, both of which can be problematic to track if you have a manual time and attendance system. Rather than opening your business up to future lawsuits, which can result in millions of dollars awarded in back wages, stay on the right side of the law with accurate time tracking.


A paper-based system may work, in some respects, for your small business now. If you expect your business to grow, and who doesn’t hope for the best in that regard, you’ll want a system that can grow with you as you hire more employees and have more information to track.

Rather than beginning the search for an upgrade before it’s too late, get out ahead of the curve and upgrade while your timekeeping needs are still manageable.


If your company is spread out across multiple offices or sites, it’s much easier to calculate payroll via a system that is standardized for all employees. This creates a central database, with guaranteed practices, that can be accessed from anywhere, including on the go.

The disadvantages of relying on time-consuming and outdated methods of employee time-tracking are numerous, it costs time and money; it can get you in legal trouble; it can lead to stress-related illnesses for those who have to spend hours each week collecting, correcting and calculating timesheets; it distracts employees from completing the tasks they were hired to tackle each week. Rather than staying in the past, embrace the future by switching to quality time and attendance system, and let your company enjoy the benefits of accurately tracked time.


You can also use the time-tracking software to find out how well some projects and duties are being carried out. For instance, if you recognize that normally a particular task takes two to three hours to complete, but a worker took five hours this will be a sign indicating that there is a problem. You can engage the employee and discover if they require further training to make the project easier. You can realize if somebody else had delayed part of the project or the material that was necessary to accomplish the task. Utilizing the records from the system will alert the employer about potential setbacks that need to be resolved. You can identify these issues at the initial stages of the project and thus wind up using time more resourcefully to attain the company goals.

How would adding an automated time and attendance system save your company money each month? Contact Us today and let’s hear from you.


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Tams Hr Solution

18 Jan Primera Africa Legal Deploy’s TAMS HR Solution


Primera Africa Legal, an award-winning full-service law firm is now on TAMS. Their Law firm is proudly Nigerian with a global reach and they serve their clients from their offices in Lagos and Abuja in which they recently deployed the TAMS HR Solution to strengthen workplace efficiency, as part of the many steps to improve good service delivery in Nigeria.

Primera Africa Legal applies in-depth understanding of the Nigerian, regional and global markets to provide accurate and ethically sound legal advice to their clients, this guarantee’s trust and support from their complex local and cross-border transactions with businesses in both established and emerging markets instinctively.

With the TAMS HR Solution, achieving great strides by delivering competitive rates for legal advisory and support services, and providing adequate advisory services tailored to suit their client’s mandate will become much easier.

Primera Africa Legal now joins over 1,000 TAMS clients across Nigeria and West Africa. TAMS HR Solution is renowned for its affordability and ease of use- attributes such as these have made it a workplace solution of choice for small, medium and large organizations.


TAMS HR Solution is a proven biometric human resources management solution that has improved organizations return on investment through an automated system of detecting time theft and curbing employee’s laxity. The features or services on the TAMS Solution includes Time Attendance, Payroll System, Job Cloud, Verification and Identity Management, Electronic Voting, Event Management, Asset Management, Reports & Statistics, and Communication

Today over 1,000 thriving organizations are using TAMS HR Solution to automate their workforce management and increase operational efficiency, as a result, they are seeing a significant reduction in direct and indirect labour costs.

Find out why more than 1000 companies and organisations in different sectors of the economy are using the TAMS HR Solution as a workplace panacea to improve workforce productivity.

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5 Business Technology Tips to Boost Your New Business

We live in an advanced society where new ventures can start with little money and a big idea can carve out a successful business. While it is true that not every new business will survive, there are some simple techniques that can be utilized to make the most of your money, resources, and time.

When it comes to managing the technology side of your new business, you should definitely keep these tips for starting a small business in mind.

Store data in the cloud to reduce IT cost

When you’re starting out, you want to keep costs low. A great way to save money on IT costs is by using cloud storage instead of a physical server.

Cloud storage is particularly well suited to small businesses, and you can easily keep track of your spending as you will only ever be charged for the space you use. Best of all, cloud storage doesn’t require the same IT capacity or expertise, so you won’t need to hire an entire IT team. Just be aware that as you expand, you may need to spend more or make the switch to a dedicated server.

Get the best and cheapest Internet

Whether you work from home or sell physical goods in a store, a good business internet connectivity deal is essential.

The best bookkeeping apps and inventory management software are now cloud-based, so connectivity is very important. Most business packages offer priority service as a standard, meaning your providers are obliged to get your connection up and running immediately should something wrong. You will also want to look for a deal that offers optimum speeds for your area, as well as a comprehensive security package.

Be realistic about your social media presence

You may have big plans for the marketing side of your business, but just remember that less can be more when it comes to social media. If you don’t have the time or resources to commit to maintaining several accounts, just stick to one or two. A single Twitter account that is updated several times a day and has a healthy following is far more valuable than a trio of Facebook, Instagram, and Tumblr accounts which were last updated six months ago.

You can hire someone to manage your communications in the later on. But when you are starting out, stick to one channel and do it justice. And do not forget that scheduling tools like Hootsuite, TweeDeck, and Postfity can seriously optimize your time.

Plan your website’s purpose and structure

To make the most of your website, think of it as an extension of your real-world business. It should use the same tone of voice and branding so that when any visitor ends up on your site, they can quickly grasp its purpose within seconds. It’s also important for the user journey to be clear and straightforward.

Try it out yourself — how many tabs or buttons do you have to click to engage with the service? Don’t forget that the average person only has an attention span of eight seconds, so you need to grab them quickly!

Make sure your website is mobile-friendly

In 2015, Google made a big change to its algorithms, meaning they now prioritize mobile-friendly websites in the rankings. Give your website a real chance on the search engine results page by making changes that streamline it for mobile and tablet technology.

Key features of a mobile-friendly site are a simple design, fast loading speeds, and mobile-optimized features such as “call-to-action” buttons. If in doubt, opt for a mobile-responsive design when building your site.

Lastly, don’t forget that the specific needs of every business are different. Spend some time deciding which technology tip or tools will benefit your site the most and do not rush into anything you can not easily reverse.

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28 Dec Ways to Be More Productive in 2019 – Employee Productivity Manual

Ways to Be More Productive in 2019 – Employee Productivity Manual

Do you want to be more productive in 2019? Would you like to tune up your productivity skills? When it comes to getting things done, you can’t go wrong going back to basics. Mastering basic productivity skills can make a world of difference in your daily routines. In this post, we offer ways to be more productive in 2019. Whenever you need a productivity boost in the New Year, try one or more of these basic tips. You will be glad you did!


  1. Be more flexible ­- Have a contingency plan.

When things do not go as planned during your day, remember that flexibility can mean the difference between getting things done and not getting things done. Have contingency plans for when things go a bit haywire?

For instance, if the internet goes out at work, could you take care of some filing, or organize your receipts for your expense report? If an in-person meeting is suddenly not possible, how about holding an impromptu conference call?

When it comes to getting things done, think flexible thoughts, create contingency plans, and see what you can accomplish!

  1. Shorten your to-do list.

Have a mile-long to-do list? Take a moment to trim your daily list down to three to five tasks.

A smaller list will allow you to focus your energy and attention on what’s important which means you will more likely to complete items on your list. Begin by making a list of tasks, and then prioritize items, one by one. Need help identifying which tasks are urgent and important? You can evaluate each of your tasks using the Eisenhower Box method.

  1. Put your personal time first.

Your calendar doesn’t have to be completely filled with external activities in order for it to be important.

Your calendar is important because it is your calendar! That being said, take the proactive approach when it comes to your personal time.

Physically schedule your personal time, such as vacation or leave time, exercise, hobbies, recreation, and other activities into your calendar.

Treat your time just like you would any other appointment, meeting, or event; once your calendar is booked, it’s booked.

  1. Take time to track your progress.

Having trouble keeping track of your progress on a project or assignment? Why not use a visual aid?

Having a visual representation of all of your hard work can be incredibly motivating.

Try tracking your work sessions using a hanging wall calendar or calendar printable, jot down your progress in a notebook or journal, or create your very own productivity diary. Yes, things may seem like slow going at first, but you’ll see marked progress, day by day, which can be extremely exciting.

  1. Get adequate rest.

Here’s a quick question for you: are you getting enough rest during your daily routine? There are many ways to get adequate rest during the day. This tip, however, requires you to keep your eyes open…and to think creatively! Where in your day can you make sure you get adequate rest?

For starters, how about taking your full lunch break every day so you have time to recover from your work or studies? Or how about fully disconnecting from digital devices, social media, and email for a couple of hours so you can relax and unwind? Or how about keeping to a reasonable bedtime?

  1. Go offline every now and then.

We may live in the digital age, but it’s a good idea to take a mental break from technology once in a while. Try completing basic tasks by hand, such as making simple mathematic calculations on a piece of paper, writing out a to-do list, reading a physical book, or dialing a phone number manually.

And if you think you can’t be productive when you switch to analog mode, think again! Taking the time to complete a task manually will make you slow down and focus more on what you’re doing. You may even find an error or have a flash of insight that leads you to be more productive during your time online.

  1. Make solid decisions.

Life is full of gray areas, but that doesn’t mean you can’t be firm in your day-to-day decisions. Just imagine for a moment: what if you could eliminate unnecessary stress and flip-flopping during your day?

Here’s an easy way to do so: answer questions using only a “yes” or “no” response (using words such as “maybe” and “might” can slow down the decision-making process). You’ll stop wasting valuable mental energy and can focus your attention on what really matters.

  1. Carry a small notebook and pen with you.

Be ready for those flashes of insight, fabulous ideas, and list, after list, after list!

A plain old notebook and a pen can be incredibly powerful productivity tools. Sure, digital devices are handy, but nothing compares to writing things down by hand (plus, there’s no need to worry about charging batteries or finding a signal!).

You can quickly jot down ideas and thoughts, write a story, take notes at a meeting, draw a map for a lost traveler, plan a party, draw or doodle in your spare time, leave a note for someone, write a shopping list, or brainstorm vacation travel plans.

  1. Expand your library of productivity books

There are plenty of books and monumental articles about productivity — what to choose?

When it comes to putting all of these books together, it is very difficult to choose between them, with so many good ones out there. You can check out these productivity books.

  1. The Power of Full Engagement by Jim Loehr & Tony Schwartz.
  2. Getting Results the Agile Way by J.D. Meier & Michael Kropp
  3. The Happiness Advantage by Shawn Achor
  4. The 4-Hour Workweek by Timothy Ferriss
  5. The Power of Habit by Charles Duhigg
  6. 7 Habits of Highly Effective People by Stephen Covey
  7. The Magic of Thinking Big by David J. Schwartz

Insightful posts and articles are also powerful. Here’re some great examples:

Top 27 Productivity Hacks for 2019

Top 10 Professional Life Hacks


  1. Always think positively

There is no best way to explain this other than to practice it daily – positive thoughts beget positive actions – like begets like.

How about you? Which of these tips resonates with you the most? Which of the above tips are you going to try out this year? How might you modify or interpret the above tips for your daily routines? Join the conversation and leave a comment below!







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Globacom Limited mostly known as GLO, a Nigerian multinational telecommunications company headquartered in Lagos is now on TAMS. GLO is a privately owned telecommunications carrier that started operations on 29 August 2003. It currently operates in four countries in West Africa, namely Nigeria, Republic of Benin, Ghana and Côte d’Ivoire. As of June 2009, the company has employed more than 2,500 people worldwide.

GLO has an estimate of over 34 million subscribers (April 2016) of which 26 million are internet subscribers, and it is a 100 percent Nigerian owned company. Having soared high in their aspiration to build Africa’s biggest and best telecommunications network with millions of subscribers in Nigeria, Republic of Benin and Ghana, Globacom recently deployed the TAMS brand of workplace technologies at their branches in Lagos, Abuja and Port Harcourt to enable them improve workforce productivity in order to continue playing massive roles in Africa

Globacom now joins over 1,000 TAMS clients across Nigeria and West Africa. TAMS is renowned for its affordability and ease of use – attributes such as these have made it a workplace solution of choice for small, medium and large organizations.



TAMS workplace Solution is a proven biometric human resources management solution that has improved organizations return on investment through an automated system of detecting time theft and curbing employee’s laxity. The features or services on the TAMS Solution includes Time Attendance, Payroll System, Job Cloud, Verification and Identity Management, Electronic Voting, Event Management, Asset Management, Reports & Statistics, and Communication.

Today over 1,000 thriving organizations are using TAMS to automate their workforce management and increase operational efficiency and as a result, they are seeing a significant reduction in direct and indirect labour costs.

Find out why more than 1000 companies and organisations in different sectors of the economy are using the TAMS Workplace solution as a workplace panacea to improve workforce productivity.

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Productivity Using Technology

11 Dec 10 Ways to Effectively Increase Productivity Using Technology

10 Ways to Effectively Increase Productivity Using Technology

Productivity in workplaces has been a matter of concern for decades – it primarily centre’s on how employees can work towards the achievement of organizational goal effectively and efficiently. Although with the availability of modern technology, employee productivity is still a matter of concern and this brings the question of whether technology aids or bedevils employee productivity in the workplace. Below are how modern devices and applications can help employees work more efficiently, increase their productivity and ultimately achieve their business goals.

READ ASLOTop 10 Professional Life Hacks

  1. Make Sure You Use the Right Technology

Understand that technology can be a blessing or a curse for productivity depending on how it is utilized. Increasing productivity with technology is possible when the right tools are utilized. Determine where you need a productivity boost in your everyday life and research if there is a tech tool readily available to fill that gap — chances are, there is.

  1. Incorporate Automation Tools

Find the tools that automate everything, from scheduling and bill pay to email responses and contact update lists. Also, add as many apps as possible that provide a way to digitize any manual processes such as list making or gift giving.

  1. Manage Passwords Effectively

Passwords are being phased out in lieu of biometric authentication. Until most applications offer a seamless, intuitive UX such as a selfie for logging in or voice recognition for payment, management of passwords is essential. Password reissues and resets are costly both operationally and financially. It is recommended that you manage your credentials across devices with a tool such as 1Password.

  1. Only Use Technology Where You Need Help the Most

First, identify the areas where you’re regularly wasting time. Then, select mobile apps or services that directly meet those needs. My go-to’s are Evernote and Headspace. There is a technological solution for nearly every problem you’ll face, but if you engage in every app and service, you’ll actually decrease your productivity.

  1. Use Chrome Extensions

Let’s face it: Everyone wants to get more done in less time. The best way I’ve found to do this is to add all your tools to your Chrome browser, allowing you to access them much quicker. I recommend adding extensions such as Lastpass, which saves and remembers all of your passwords to every website you have to log into. This saves considerable amounts of time and increases productivity greatly.

  1. Organize Your Time with a Calendar App

Calendars are the most underutilized productivity tool by far. Reminders pair really well with good planning. Once you have the week entered into your calendar, your productivity has some rails to guide it.

  1. Take Advantage of Free Applications

Strictly from a consumer perspective, taking advantage of free applications can make everyday life more productive. Here are some examples that have had an impact on our life, which includes a family of five: mobile grocery ordering and pickup, mobile home electronics monitoring (HVAC, alarm, etc.) and application-based scheduling (bus, sports, etc.).

  1. Useless Technology Altogether

Obviously, automation of processes and workflows yields great efficiency returns, but we sometimes forget that most of our productivity is achieved by uninterrupted periods of time where we think and work hard and make breakthroughs, not through ever-decreasing incremental improvements on our to-do list app or finessing with our tools of the trade.

  1. Enhance What You Already Have

Employ an easy-to-use add-on or plug-in function to optimize your existing programs. For example, I use Boomerang for Outlook as an email filing/reminder system. I get so many emails, so it’s nice to have Boomerang clean up my inbox by archiving important messages and bringing them back when I need them.

  1. Set Clear Goals and Keep It Simple

There is power in setting goals, and common smartphone features are a simple way to stay focused and productive. Record goals and set reminders to keep them top of mind. Daily, weekly and monthly reminders force you to revisit the bigger picture frequently. I have found this to be the easiest way to stay on track with my goals, and it ultimately results in greater achievement and future success.

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