TAMS - Time and Attendance Solution for the Banking Sector

05 Dec TAMS – Time and Attendance Solution for the Banking Sector

TAMS – Time and Attendance Solution for the Banking Sector

With distributed employees across locations and even states, banks need to be able to quickly summarize and analyze employee information to make staffing, scheduling and leave management decisions. Pay, Overtime and Holiday reports are also critical. No matter if it′s small retail branch or large corporate banking institute, safety and security is always a concern of any customer. To have satisfied clients, Banks look ahead for a technological Time & Attendance software product that is highly reliable, easy to use and capable to connect all their branches.

Clients participation becomes the key for Banking sector and TAMS Time & Attendance solutions for banking vertical comes in an effort to provide a unique client experience that focuses on improving the relationship with their bankers. Our solutions are tailor-made to meet the standards of the banking firm and to provide the best Time & Attendance system in practice.

TAMS can be used by any Banking organization that requires a streamlined system that saves supervisors the time of gathering, collating and sending this information using less efficient methods like paper timesheets. TAMS offers a comprehensive Time & Attendance solution that will meet the challenges of every bank.

TAMS advanced Time & Attendance solutions are a range of intelligently designed services to meet all the critical requirements of the Banking industry. TAMS offer Time & Attendance solutions for retail, corporate banks and financial institutes. TAMS supports Banking sector to meet their demand of access control, time management, multi-site connectivity, centralized report, leave management, and holiday management.

TAMS TIME AND ATTENDANCE MANAGEMENT SOLUTION

Managing your workforce in an efficient, fast and smart way can significantly improve your business in terms of profit and productivity. One way to ensure you’re getting the most from your staff – and to discover better ways to manage your team’s working hours – is to integrate an employee time and attendance system into your business

We understand the importance of simplified and automated Time and Attendance software. As the pioneers of web-based computerized clocking-in systems, our Time Attendance Management System (TAMS) is used by some of the country’s leading organizations, across a wide range of industries; including manufacturing, transport, retail, health and service centres.

Our reporting solutions empower you with informed real-time decision-making capabilities so you can easily convert data into actionable, valuable information.

WHY TAMS? – CONTROL LABOR COST & INCREASE OPERATIONAL EFFICIENCY

According to research, companies without an automated time and attendance solution tend to overpay employees by 1.5% to 10% of gross payroll due to time theft and error driven calculations, costing businesses billions of naira each year. For a company with 10 employees, that can amount to more than $10,000 a year. TAMS time and attendance solution helps you eliminate calculation errors by helping you accurately calculate hourly totals and automatically applying overtime policies accordingly, and maintaining you in compliance with labour laws

POWERFUL REPORTING AND STATISTICAL ANALYSIS

Gain complete visibility with TAMS Enterprise reporting/statistical analytical features which empower you with informed real-time decision-making capabilities so you can easily convert data into actionable, valuable information. Instant access for managers and executives to reporting, query, and analysis tools enables your organization to proactively manage business needs, instead of just reacting to them.

BENEFITS OF USING TAMS

  • Improve employee productivity.
  • Avoids the hassle of auditing paper-based employee time cards
  • Reduces costly manual payroll & data entry errors
  • Minimizes payroll processing time
  • Stay in compliance with labour laws by applying overtime policies accordingly
  • Reduce the time required to schedule employees
  • Eliminate the need to calculate vacation, sick and other paid time off
  • Enjoy up to the minute real-time visibility on your time & attendance data
  • With our cloud solution, no need to install or maintain software
  • Access anytime, and from anywhere using a web browser
  • Identify & eliminate time theft (early in, late out, & buddy punching)
  • Export time totals in minutes to all payroll providers and software
  • Holiday management is easy and simple
  • Lower overtime costs by proactively changing schedules quickly
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Microsoft Excel

04 Dec 10 Most Useful Microsoft Excel Tips for Employees

30 years since entering the market Microsoft Excel remains the most widely used software by businesses. Despite its wide use, the full capabilities of Excel are still poorly understood. You won’t be suprised that, of 100,000 workers less than half know what Conditional Formatting – an essential feature – even does.

For all those in need of a quick dose of tips to improve their Excel proficiency check out the top 10 tips below.

So let’s start!

 

1. Conditional Formatting

Graphical conditional formatting in Excel

Making sense of our data-rich, noisy world is hard but vital. Used well, Conditional Formatting brings out the patterns of the universe, as captured by your spreadsheet. That’s why Excel experts and Excel users alike vote this the #1 most important feature. This can be sophisticated. But even the simplest colour changes can be hugely beneficial. Suppose you have volumes sold by sales staff each month. Just three clicks can reveal the top 10% performing salespeople and tee up an important business conversation.

 

2. PivotTables

Mastering PivotTables in Excel

At 4 hours to get to proficiency, you may be put off learning PivotTables, but don’t be. Use them to sort, count, total or average data stored in one large spreadsheet and display them in a n1ew table, cut however you want. That’s the key thing here. If you want to look only at sales figures for certain countries, product lines or marketing channels, it’s trivial. Warning: Make sure your data is clean first!

 

3. Paste Special

How and why to use paste special in Excel

Grabbing (i.e. copying) some data from one cell and pasting it into another cell is one of the most common activities in Excel. But there’s a lot you might copy (formatting, value, formula, comments, etc.) and sometimes you won’t copy all of it. The most common example of this is where you want to lose the formatting. The place this data is going is your own spreadsheet with your own styling. It’s annoying and ugly to plonk in formatting from elsewhere. So just copy the values and all you’ll get is the text, number, whatever the value is. The shortcut after copying the cell (Ctrl C) is Alt E S V – easier to do than it sounds. The other big one is Transpose. This flips rows and columns around in seconds. Shortcut Alt E S E.

 

4. Add Multiple Rows

Adding multiple rows in Microsoft Excel

Probably one of the most frequently carried out activities in spreadsheeting. Ctrl Shift + is the shortcut, but actually it takes longer than just right-clicking on the row numbers on the left of the Excel display. So Right Click is our recommendation. And if you want to add more than one, select as many rows or columns as you’d like to add and then Right Click and add.

 

5. Absolute References

How to used fixed references in Excel

Indispensable! The dollar in front of the letter fixes the column, the dollar sign in front of number fixes the row, F4 toggles through the four possible combinations. Try it out with the following exercise. Type out three foods horizontally in cells B1, C1, D1 (Olives, Granola, Tomatoes) and three colours in cells A2, B2, C2 (Green, Blue, Yellow). Now type in cell B2 ‘=A2&” “&B1’. Congratulations: Green Olives! Now – and here’s the exercise – add dollar signs so that when you copy the formula across you get green everything. Or just Granola, but of different colours. Experiment!

 

6. Print Optimisation

How to optimise printing in Microsoft Excel

Everyone has problems printing from Excel. But imagine if what you printed were always just what you intended. It IS possible. But there are a few components to this: print preview, fit to one page, adjusting margins, print selection, printing headers, portrait vs landscape and spreadsheet design. Invest the time to get comfortable with it. You’ll be carrying out this task many, many times in your working life.

 

7. Extend Formula Across/Down

Using Excel's crosshair to extend formulas

The beauty of Excel is its easy scalability. Get the formula right once and Excel will churn out the right calculation a million times. The + cross hair is handy. Double clicking it will take it all the way down if you have continuous data. Sometimes a copy and paste (either regular paste or paste formulas) will be faster for you.

 

8. Flash Fill

Benefits of using Flash Fill in Excel

Excel developed a mind of its own in 2013. Say you have two columns of names and you need to construct email addresses from them all. Just do it for the first row and Excel will work out what you mean and do it for the rest. Pre-2013 this was possible but relied on a combination of functions (FIND, LEFT, &, etc). Now this is much faster and WILL impress people. If Flash Fill is turned on (File Options Advanced) it should just start working as you type. Or get it going manually by clicking Data > Flash Fill, or Ctrl E.

 

9. INDEX-MATCH

Combining INDEX and MATCH in Excel

This is one of the most powerful combinations of Excel functions. You can use it to look up a value in a big table of data and return a corresponding value in that table. Let’s say your company has 10,000 employees and there’s a spreadsheet with all of them in it with lots of information about them like salary, start date, line manager etc. But you have a team of 20 and you’re only really interested in them. INDEX-MATCH will look up the value of your team members (these need to be unique like email or employee number) in that table and return the desired information for your team. It is worth getting your head around this as it is more flexible and therefore more powerful than VLOOKUPs.

 

10. Filters

How to use Filters in Excel

Explore data in a table quickly. Filtering effectively hides data that is not of interest. Usually there’s a value (e.g. Blue cars) that you’re looking for and Filters will bring up those and hide the rest. But in more modern versions of Excel, you can now also filter on number values (e.g. is greater than, top 10%, etc), and cell colour. Filtering becomes more powerful when you need to filter more than one column in combination e.g. both colours and vehicles to find your blue car. Alt D F F is the shortcut (easier than it sounds – give it a go). Conditional Formatting and Sorting serve related purposes. Sorting involves rearranging your spreadsheet, which is intrusive and may not be desirable. Conditional formatting brings visualisation. Filtering is fast and effective. Choose well.

 

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Safety Tips for the Workplace

30 Nov 8 Safety Tips for the Workplace – Corporate Safety Tips

8 Safety Tips for the Workplace

Workplace Safety is a huge topic for all organizations, both big and small. The most valuable assets in the company are the employees, making safety the highest priority. It is a way of living and working for you and everyone around you. Your company may have its own set of safety procedures and guidelines, but here are some general safety tips that can help create and promote a safer work environment.

  1. Observe and practice the correct procedures established for your job. Many companies have set safety procedures and guidelines for employees to follow, but some positions may require extra safety precautions. Review the safety procedures required of your position and make sure you are following them correctly. If you have a question or concern, contact your supervisor or manager for further instruction, guidance, or training.
  1. Report any unsafe conditions or acts to your supervisor. If you see anything out of place or someone doing something incorrectly, tell your supervisor or management. It is important that hazardous conditions and acts are reported immediately to avoid anyone getting hurt.
  1. Report any sickness or injury to your supervisor immediately. This is just as important as reporting unsafe conditions or acts. If you get sick or injured on the job, no matter how minor, you should tell your supervisor right away. Your safety and health should be your number one priority, so don’t take any injuries or sickness lightly. Near misses are just as important to report, so we can build on lessons learned.
  1. Keep your workspace clean and organized. Whether you have a desk job or you work in a warehouse, keeping your area neat and tidy is important for workplace safety. Keep items off the floor, put all personal items in a safe place, and keep any and all distractions to a minimum.
  1. Ensure a clear and easy route to emergency exits and equipment. Do not block fire extinguishers or alarms. Make sure all emergency exits are easily and readily accessible. Both emergency equipment and emergency exits should be regularly maintained to ensure they are in proper working order. It is also important to practice fire drills and talk about what to do in the event of an emergency.
  1. Be attentive at all times to your work surroundings. Remain awake and alert in your workspace. Being attentive and alert can prevent any workplace-related injuries. Be conscious of others around you and what they are doing so you don’t pose a hazard to them and vice versa.
  1. Dress appropriately for your specific workspace and/or task. If your position or a certain task requires you to wear protective equipment, make sure you have and wear safety glasses, protective headgear and foot gear, safety harnesses, etc. As a general rule, you should be following the general guidelines for dress code set forth in your employee handbook.
  1. Make safety a team effort. Make sure everyone is educated about the safety requirements established by the organization. Participate in workplace safety training if necessary and work together to develop emergency plans and procedures. Remember to always keep communication lines open with your co-workers, employers, and employees. Open communication can promote and maintain a safe environment.

Safety is no accident! It is a lifestyle, and it begins with you!

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radisson blu

29 Nov RADISSON BLU NOW ON TAMS

RADISSON BLU NOW ON TAMS

 

Radisson Blu is an Iconic, stylish and sophisticated brand that creates excitingly individual hotels for individual minds. They delight their travel savvy, modern guests with a genuine, inviting ambiance and also create excitement with their stunning, leading-edge design. Radisson Blu recently deployed the TAMS brand of workplace technologies at their Victoria Island office in Lagos to improve employee productivity and great customer experience.

Radisson Blu features more than 380 unique hotels in the world’s most desirable destinations: dynamic major cities, nearby airport gateways and in the most sought-after leisure hotspots. It is a perfect equation that adds up to a highly individual – and unforgettable – 360° hospitality experience, unrivaled anywhere in the world today.

Radisson Blu now joins over 1,000 TAMS clients across Nigeria and West Africa. TAMS is renowned for its affordability and ease of use- attributes such as these have made it a workplace solution of choice for small, medium and large organizations.

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Office Safety Tips

29 Nov 5 OFFICE SAFETY TIPS AND TRAINING TOPICS

5 OFFICE SAFETY TIPS AND TRAINING TOPICS

While we most often associate workplace injuries with construction, drilling, mining, or manufacturing jobs, injuries can occur even if you spend most your workday sitting at a desk. Therefore, office safety training is vital to creating a safer workplace. A clutter-free office environment and first-aid training can go a long way in ensuring occupational safety at the office.

The tips below aren’t the full key to office safety, but they’ll go a long way in keeping workers safer and healthier.

Office Safety Tip 1: Prevent Office Falls

Falls and slips are the most common office injury. Safety Experts explains that falls and slips on the same level and to a lower level lead to 25% of injuries that result in lost work days. To prevent trips, make sure that aisles are always clear and spills are immediately cleaned. When a spill occurs, make sure it is appropriately marked until it is cleaned.

Office Safety Tip 2: Use Proper Ergonomics

Many jobs in office environments require workers to sit at desks for long periods of time. Sitting in an awkward position such as sitting with slouched shoulders can cause stress on your body. This daily stress can give you a musculoskeletal disorder, also called an MSD. To prevent your body from becoming overstressed, check that you are not slouching at your desk. Also, check that your arms are in a comfortable position when typing, not overextended. If you have a keyboard tray on your desk, keep your mouse on the tray and not on your desk, as this will allow you to easily access your mouse without straining your arm. Also, take the time to stretch once an hour to alleviate stress.

Taking Convergence Training’s Ergonomics for Office Environments course will teach you tips on how to avoid suffering from an MSD and how to have a healthy and productive work experience.

Office Safety Tip 3: Treat Burns Quickly

Burns in the workplace can occur from various causes from coffee spills to getting shocked by electricity. The severity of a burn is determined by its degree.

A first-degree burn is a minor burn that only harms the outer layer of skin. These burns produce redness and swelling. In the case of a first-degree burn, place the wound under cold tap water.

A second-degree burn affects both the first and second layers of skin. Blisters usually develop from this type of burn. Unless this burn is on the face, neck, or more than 1 inch (3 cm) wide, you can treat it yourself with cold, running water. After placing it under tap water and treating it with antiseptic solutions, wrap the wound in Vaseline gauze and change the bandage each day. It’s a good idea to see a doctor for this kind of burn.

A third-degree burn is the most serious type of burn because it penetrates deep into the skin. Since this type of burn destroys nerve cells, the victim might not feel pain. However, it is crucial to call emergency care units and get the patient to the hospital immediately.

Office Safety Tip 4: Diabetic Emergencies

Diabetes makes it difficult for a person to control the amount of sugar in their blood. There are two types of diabetes: hypoglycemia and hyperglycemia. If the person has too much insulin, they will have a low sugar level (hypoglycemia), which can lead to diabetic shock. Hyperglycemia is caused by a low level of insulin which causes a high level of sugar. Hyperglycemia can cause a diabetic coma. In both cases, give the person sugar or their medication if the person is alert. If the person is unconscious or unresponsive, call emergency care units. If they are unconscious and not breathing, begin CPR.

Office Safety Tip 5: Breathing Emergencies

Breathing emergencies include choking, asthma, and allergic reactions. If someone is choking, call emergency lines. As long as they can talk or breathe, let them continue to choke without trying to use the Heimlich maneuver. Only use the Heimlich maneuver under the most extreme circumstances.

If a fellow office worker is having an asthma attack, locate their inhaler and help them take their medicine. In the case of an allergic reaction, find your coworker’s EpiPen and help them administer the shot. If you cannot find the appropriate device to give medication to someone suffering from an asthma attack or allergic reaction.

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Payroll Software in Your Organisation

28 Nov 5 Reasons to Use Payroll Software in Your Organisation

5 Reasons to Use Payroll Software in Your Organisation

Any business that has more than one employee must have a payroll software. Paying employees consistently and with no delays not only impacts their morale, but it also reflects the company’s financial stability. Moreover, it is a requirement for compliance with federal and state laws. While this is a complex process, having an efficient payroll system helps streamline and centralize the payroll method. But first, let’s discuss what is payroll management process?

In essence, the payroll management process refers to the administration of an employee’s financial records which includes the salaries, wages, bonuses, deductions, and net pay. These records must be maintained and kept by the employer for federal requirements, especially when it pertains to payroll taxes such as Income Tax Withholding Records, and Federal Tax Records.

Establishing your payroll period is one of the fundamentals of managing your payroll system. This organizes the process and fosters consistency for your employees. It impacts your business with the following:

 

Morale of employees.

Late payrolls make employees question the business’ financial integrity. If they feel their job is not stable and secure, they may underperform which decreases the workforce productivity and quality of your organization. This factor also includes their net worth and total compensation with bonuses and benefits.

 

Lower tax bills.

Appropriately and consistently accomplished payroll minimizes state and federal taxes. On the other hand, doing it inaccurately can result in hefty fines. Hence, ensure the proper amount of taxes is withheld from each payroll and secure your employees fill out their forms correctly.

No matter the size of the organization, managing the payroll system is crucial. Those with fewer employees can use a one-write system. New business owners who are not knowledgeable in the process may find the procedure challenging because of the various federal and state laws requirements that must be complied with. Hence, some businesses outsource their payroll services to ensure compliance with all applicable laws. Those who prefer to do it on their own, however, purchase an automated payroll system because it is cost-efficient and time-saving.

Find out why more than 1000 companies use the TAMS Payroll Management Solution

Payroll software is one of the first HR software solutions small business owners must implement for their growth as it covers the basics for future HR processes, according to a survey of software buyer interactions. Systems for “time and attendance” and “personal tracking” come next, respectively. Forty-two percent of payroll software buyers are SMEs with 1-50 employees as they understand the potential roadblocks it eliminates such as inaccurate paychecks and vexed tax authorities.

5 Reasons to Use a Payroll System

The following are reasons to consider having a payroll software for your business:

It is time-saving.

One in every three businesses spends 80 hours on managing federal taxes including employment taxes. This is equivalent to two weeks’ worth of full-time work. Calculating the payroll may seem as straightforward as adding up a number of hours worked with the employee’s rate. However, taking into account factors such as vacation leaves, overtime, and benefits makes it complicated. Moreover, the federal taxes with its own requirements have to be applied in every payroll. While you still have to input specific variables, a payroll software automates and optimizes the entire process that saves a significant amount of time compared to manually doing all the calculations. Repeating payroll tasks are also saved in the system so you won’t have to create a new format again and again manually.

It maintains payroll information.

Federal, state, and local laws must be implemented when paying employees along with their compensation and deductions. This information must be kept for each employee for accuracy in computation. Payroll packages like TAMS have customizable payroll modules that maintain these data. It eliminates the need for consulting various data sources because all information is compiled in one place.

It is cost-effective.

Most payroll systems are cloud-based solutions hence you will only have to subscribe to the service in order to use it. Additionally, its upgrades are provided automatically in most cases. There is no need for investing in hardware such as servers and physical software packages. Without outsourcing or hiring more employees to handle the payroll management, it can save you money in the long run.

It is secure.

The security standards of a payroll software are solid. Employee data is kept confidential which can be implemented by ensuring tight controls. This means specific access codes and administrative rights are only provided to the appropriate users to gain entry in the system. Meanwhile, employees can also log in and track their hours, leave allowances, payroll deductions, fringe balances, and other benefits in their payroll profile. This boosts their morale and reduces the work of payroll administrators.

It optimizes the process.

Repeating payroll tasks lead to boredom and can result in human errors. Computers mitigate this issue and guarantee payment information is accurate. Moreover, these data are archived in the online database. If your computer breaks down you won’t risk losing all your data because you can still access it on other platforms as long as you have your login details. Business owners and managers get a graph financial data to help them with forecasting payroll expenses. This includes calculating potential salary increase and determining how it can impact your company’s financial status to make necessary adjustments.

Key Features of a Payroll Software

Hereunder are some of the key features:

  • Automatic payrolls
  • Invoices and quotes
  • Tax forms
  • Reporting tools
  • Vendor and contractor payments
  • Integrations
  • Basic tax filing
  • Compliance
  • Employee access
  • Bank connections
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productivity hacks for 2019

27 Nov Top 27 Productivity Hacks for 2019

Top 27 Productivity Hacks for 2019

As 2019 gets closer, many professionals focus on what they can do better next year. Increasing productivity at work is a common New Year’s resolution, as there is almost always room to improve anyone’s practices. To help you get started, here are 27 productivity tips to begin 2019 right.

  1. Build up your energy.

Highly productive people seem to be brimming with enthusiasm, but that doesn’t come naturally to everyone. To help you get your energy levels up, take a moment every morning to write down your purpose, or the why behind your current pursuit. It serves as an excellent reminder as to why you’re giving your work your all and can function as its own source of motivation.

  1. Control your calendar.

While working in an environment where everyone can view your Google or Outlook calendar can be convenient, it can also set you up for problems if you don’t take control of your time. Others may view empty spaces as opportunities to schedule meetings, even if you intended to use the time for other tasks.

Instead of leaving your calendar in the hands of others, block out the time you need to handle critical tasks. That way you won’t be derailed by an unexpected meeting request.

  1. Create a mini crisis.

Some people thrive under pressure, allowing them to accomplish more than they originally thought possible in the time frame. You can recreate that sensation by blocking out less time than you actually think you need. Often, you’ll find your focus improves when you begin working and ultimately finish on time.

  1. Ditch your Smartphone notifications.

While completely shutting down your Smartphone isn’t always practical, managing your notifications is. Frequent pop-ups are distracting and almost guaranteed to pull your attention away from the task at hand.

When you need to complete detail-oriented work, shut noncritical notifications off so you can focus with greater ease.

  1. Schedule email time.

Email notifications are another notorious concentration-breaker, so giving in to every alert is guaranteed to make a heads-down task a challenge. Don’t let email take over your day. Instead, schedule time at the beginning and at the end of the day specifically for email. Then, unless something especially critical is coming in, feel free to ignore it the rest of the time.

  1. Put time-suck websites in time out.

If you find yourself losing time to sites that aren’t essential for work (and use a Mac), consider blacklisting them for periods using the SelfControl app. Websites you add to the list will be automatically blocked for the selected time, ensuring you can’t distract yourself with your hunt for a perfect unicorn meme to share with your friends.

Windows users can try similar applications, like StayFocusd for Chrome or Cold Turkey for additional controls.

  1. Avoid lyrics.

A lot of professionals enjoy ambient sound when they work, but music with lyrics (at least those in languages you speak) can actually be distracting. Choose either instrumentals for ambience or white noise to block out sound instead, and you won’t be as tempted to stop and sing along with the tune.

  1. Tackle must-dos first.

While it seems like common sense, many people forgo certain must-dos in favor of more straightforward, though less critical, tasks. But this can leave you scrambling if you don’t allow for enough time to get the work done.

To break the cycle, always start with essential projects first, no matter what. You’ll thank yourself for your diligence come the afternoon.

  1. Take on two-minute tasks second.

Small tasks can make your to-do list seem insurmountable. So, to pare things down, after handling your must-dos, head straight to your quick tasks. You’ll get to check items off your list, which is rewarding in its own right, and make the rest of your day feel less encumbered by minutiae.

  1. Get into a groove.

Whenever possible, group like tasks together. When your brain is already engaging in a particular way, use it to your benefit by focusing on similar activities in rapid succession.

  1. Cut meeting times by 25 percent.

While meetings can be vital to your business, they have a nasty habit of expanding to fit the available time slot, even if those extra conversations don’t provide value. To avoid the meeting version of scope creep, cut the time by 25 percent. You’ll still tackle the important topics but be less likely to have unnecessary discussions.

And, if getting together in person isn’t completely necessary, consider eliminating the meeting entirely. Your staff will thank you.

  1. Consider standup meetings.

When people settle into a chair, they’re more likely to get comfortable in the space. If you need things to progress quickly, embrace a standup format, forgoing chairs completely. This keeps people from settling in and encourages them to get to the point and move on with their day.

  1. Perfect is the enemy of good.

When it comes to your business, you probably want to make sure everything is perfect. But perfection can ultimately be the enemy, and is often an illusion, especially if you keep pushing to improve something that is already good. Don’t drill away at something that is in respectable shape. Instead, move on to other tasks and accept that good can be good enough for success.

  1. Know when to delegate and outsource.

Most business owners want to keep everything in their hands, but this can leave you overloaded. Learn which tasks truly require your input and which can be handled by properly skilled professionals. Once you split up the work, delegate or outsource quickly so people can get started on their to-do lists.

  1. Don’t neglect professional development.

Regardless of your position, there is always more to learn. Professional development helps you acquire new skills and perspectives, letting you be more effective. If a new competency allows for a higher level of productivity, then work to gain it.

You can take a class or explore free resources online, depending on your schedule, so make a commitment to learning something new today.

  1. Embrace automation.

In today’s technological world, there are many options for automating processes, such as emails and proposal or quote delivery. If there’s a task you can automate, look into it. It can shrink your to-do list significantly.

  1. Unsubscribe and unfollow.

If a newsletter or Twitter feed isn’t providing you with value anymore, then unsubscribe or unfollow immediately. This will clean up your inbox and feed, letting you find helpful information quickly and lessening the time you must dedicate to inbox maintenance.

Repeat the process weekly or monthly for optimal effect.

  1. Check in with yourself.

At least once a week, check in with yourself by assessing how you’re feeling, and then make plans to remedy any negative emotions that may be lingering. Self-care is important for productivity, so don’t continually neglect yourself in the name of getting more done at the office.

  1. Have a “no” strategy.

Saying yes to every task leaves you overwhelmed, but saying no can be its own source of stress. To make saying no easier, create a strategy in advance, including email templates or scripts, to simplify the conversation. This will decrease the amount of time you spend in the discussion while ensuring your point gets across effectively.

  1. Invest in dual screens.

Having two full-size computer screens is incredibly beneficial, especially if you have to refer to a report while creating a document, or any other resource plus activity combination. The larger screens make text easier to read, and the dual monitors prevent constant switching between pages or applications, making it worth the investment.

  1. Don’t fixate on where you start.

When people begin a project, they often default to starting at the beginning. But if you’re stuck, don’t be afraid to abandon the introduction and instead focus on another segment. Sometimes, it’s easier to start in the middle of a document, or even at the end, so don’t restrict yourself to a particular order if it just isn’t working.

  1. Use templates.

If you are repeatedly creating the same documents, you’re wasting time. Instead, create or download templates for your most commonly used formats and content types. Then you can simply start with a template instead of reinventing the wheel.

  1. Save, save, save.

If you’re working on a long document or report, hit the Save button as often as possible. While many programs have autosave features, the delays can be quite long. To preserve your work, make a habit of saving after every key point.

You can click the icon or use a keyboard shortcut to get the job done, either of which only takes a second. But, if it saves you from having to rewrite paragraphs of information, it’s worth it.

  1. Learn the keyboard shortcuts.

Speaking of keyboard shortcuts, make it a priority to learn them. They’re incredible timesavers and are available in almost every program. Start with those associated with your go-to applications and expand from there to get the most value.

  1. Ignore the news.

Trying to keep up with the news is essentially impossible, allowing it to generally function as a time sink. Plus, it can be trivial and even unreliable and isn’t necessarily great for your brain. Do yourself a favor and ditch the onslaught of news that can easily take over your life. It’s worth it.

  1. Stop multitasking.

Ultimately, multitasking is a myth that many of us fall for at some point. Instead of dividing your attention and rapidly switching between activities, commit your focus to the task at hand and you’ll see your productivity rise.

  1. Get everything you can out of Excel.

Microsoft Excel is everywhere, and most people encounter it regularly during their career. But few professionals are truly Excel power users. In as little as an hour, you can learn to use advanced features such as pivot tables, graphing, and vlookups, all of which give you access to business analytics capabilities that help you visualize data in just minutes, which are capabilities that shouldn’t be ignored.

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HR management

26 Nov 4 Tips for Human Resource Management Success – HR management

4 Tips for Human Resource Management Success – HR management

Human Resource Management or HR Management is important for any company with employees. If you are just a small company, you might manage HR yourself, while most large corporations have whole divisions dedicated to finding and retaining the right staff. It’s a job that requires tact, dedication and organisation. Like any sector of business, managing Human Resources has its ups and downs, but most problems can be solved fairly easily with the following tips:

Stay organised

When it comes to the management of HR, it’s imperative that everything has its place, because lost items and files can be of great importance down the track. For large corporations, it’s especially important to have HR intranet software in operation these days as very little is done without the Internet, or at least an intranet portal. Keep things neat and tidy and they can be found when needed.

Being organised also helps when there are lots of things to manage at once. Multitasking is the important word here, and it’s one of the main things that a HR manager should be good at. There are potentially lots of issues staff can have and very often they all need to be dealt with simultaneously.

Have as much clarity as possible

In many cases, HR managers have to deal with situations that are vague. Was it sexual harassment? Discrimination? There’s a lot of pressure to decide an outcome when there’s a grey area, and it’s important to know when to make an assertive decision yourself, and when to ask colleagues or managers for help. In these cases, it’s helpful to hone skills of negotiation and mediation and to learn how to manage conflict because not every case is easily resolved or accepted by all parties.

Obviously, the goal is to make both/all parties happy with the outcome, and it’s not always easily achieved. A good attitude and problem solving ability come with the need to negotiate – it’s important that everyone, while they may not (and probably won’t) all like each other, at least manage to be civil. That’s HR’s job, and it’s not always an easy one.

Be discrete, tactful and always ethical

Managing Human Resources can be a bit of a balancing act. At times it’s important to protect the individual while other times it’s essential to put the company first. HR Mangers are meant to listen to concerns of employees but are also required to enforce company policy.

Being a bit tough is the name of the game and when employees need boundaries, it’s important they are firmly encouraged to stay within the parameters of the company. Having said this, they need to know that their opinions are safe and what is said to HR is taken seriously.

Always be in communication

One of the most important skills to have in HR management is communication. HR managers need to report to higher up managers, other department heads, their own staff, other department staff, bosses and potential and even past employees because keeping everyone on the same page is vital in this area of business.

A constant juggling and balancing act, HR management is a demanding job but hopefully these tips will help bring you success in this ever changing and very important business role.

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Employee Security Awareness

23 Nov Five Tips for Building Employee Security Awareness

Five Tips for Building Employee Security Awareness

Five Tips for Building Employee Security Awareness – To err is human, but that’s cold comfort for the IT department at most firms. Security threats come in many shapes and sizes, but one of the most common forms is phishing attacks that target a company through employee mistake.

Phishing attacks are a leading cause of security breach for most companies, with 76 percent of businesses suffering a phishing attack last year, according to Wombat Security research.

The problem is that avoiding human error is hard. The average employee receives 16 malicious emails per month, according to Symantec security research, and wireless carrier Verizon has shown that one in 10 of these emails gets clicked.

This makes security awareness among employees an important component of enterprise security. While employees won’t stop making security mistakes, businesses can reduce the volume of human error through better education and awareness.

Here are five tips for boosting employee security awareness.

Tip #1: Surprise Employees with Live Security Tests

Arguably the best way to build security awareness among employees is through white-hat phishing exercises conducted by your company. These fake attacks test employees on whether or not they click on suspicious links or open file attachments, both drumming up awareness and highlighting the current state of employee education at your company.

These types of emails are benign in nature but will provide stats on how well education is going and will further enforce the message to the end user that they need to be more careful.

 

Tip #2: Gamify Reporting and Threat Readiness

Employees only report 17 percent of phishing attacks, according to Verizon. This is a missed opportunity both for employee awareness and for threat response, so a second tip is setting up an easy threat reporting system for employees.

Users who recognize and deny a phishing attack will tell their co-workers and can inform administrative staff, both of which make the organization smarter and more resilient to the next phishing campaign that shows up. Making security fun for employees is the key to security reporting adoption.

Tip #3: Offer Real-World Examples

A third way to boost awareness, ideally in conjunction with gamification, is security awareness campaigns that send out weekly or monthly flyers on tips for avoiding phishing-related emails.

This could also include real-world examples that may have been detected by the company so that employees know it could easily happen to them.

There are snapshots of campaigns, online examples of phishing templates, and terabytes of campaign descriptions that IT departments can share. Pass them around so users will recognize similar messages when they see them.

Tip #4: Train on a Simulator

Military schools use simulators before sending troops into combat. IT departments can do the same before sending employees to their inboxes.

Another tip for successfully building awareness among employees is offering phishing simulation software and rewarding employees for training up their skills. Simulations build an employee’s muscle for recognizing phishing emails, and they provide tools to report phishing attempts.

Computer-based training modules which train and test the end user’s knowledge on phishing-related topics can help. The key, as with employee reporting systems, is making these simulations fun and positive instead of boring and negative.

Tip #5: Make Security Training Look Like a Perk

The point of security education is a more informed employee who doesn’t take the bait when presented with phishing emails and other attempts at security invasion. It doesn’t really matter if the training is corporate or personal. The training is largely the same: be weary of malicious email.

Businesses can use this concept to their advantage by transforming security training into a perk. Instead of mandating a corporate-led security education program, promote and offer to subsidize third-party classes on personal digital security. This will make security awareness feel like an employee freebie, and help employees make the connection that security knowledge benefits them personally and not just their corporate master.

An employee who takes security seriously at home will be one who also takes it seriously in the office. So make it easy for employees to get security training, corporate or otherwise.

The security battle is never won, just managed. This is especially true when it comes to security attacks that target human error. The good news is that there are plenty of ways to boost employee security awareness beyond the traditional means. Businesses just need to take security awareness seriously — and not make it a one-off activity.

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safety tips for office workers

22 Nov Top Seven Safety Tips for Office Workers

Top Seven Safety Tips for Office Workers

With their climate control, soft chairs and armrests, office environments don’t conjure up thoughts of workplace hazards like, say, construction sites.

It’s true, office workers are at lower risk for workplace injuries than most, but it’s still important to talk about safety with office employees.

READ ALSO: 6 Basic Tech Tips You Should Train Your Employees

Here are seven safety tips for office workers to prevent workplace injuries:

  1. Make sure your desk setup is ergonomic

To maintain a neutral posture, your head should be centered over your neck and shoulders, wrists flat and elbows resting comfortably at your side. If your feet won’t touch the ground unless you lean forward, use a footrest. See our post on workplace ergonomics and neutral posture for more information on setting up an ergonomic workstation.

  1. Take regular breaks to get up and move around

Sitting all day puts office workers at risk for numerous health problems. Our warm-up and stretching guide gives you easy exercises you can do at work.

  1. When it’s slippery due to cleaning, walk like a penguin when entering and leaving your office

Slips and falls in offices are extremely common. To avoid them, walk like a penguin by walking flat footed taking short, slow steps. It’s also important to wear sensible footwear and carry only what you can handle.

  1. Use a headset for prolonged or frequent phone use

Cradling the phone between your shoulder and ear can cause neck and back pain.

  1. Keep your workplace tidy

Clean up spills immediately, keep aisles free of clutter, and tie up or secure cords so they don’t pose a trip hazard.

  1. Don’t let electrical cords create a fire risk

Avoid running electrical cords under carpet or through windows and doorways. Also, don’t fasten them with unapproved devices, such as staples.

  1. Know your office emergency procedures

Make sure you know what to do in the event of a fire, storm, violent intruder, medical problem or other emergencies.

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