28 Dec Ways to Be More Productive in 2019 – Employee Productivity Manual

Ways to Be More Productive in 2019 – Employee Productivity Manual

Do you want to be more productive in 2019? Would you like to tune up your productivity skills? When it comes to getting things done, you can’t go wrong going back to basics. Mastering basic productivity skills can make a world of difference in your daily routines. In this post, we offer ways to be more productive in 2019. Whenever you need a productivity boost in the New Year, try one or more of these basic tips. You will be glad you did!

 

  1. Be more flexible ­- Have a contingency plan.

When things do not go as planned during your day, remember that flexibility can mean the difference between getting things done and not getting things done. Have contingency plans for when things go a bit haywire?

For instance, if the internet goes out at work, could you take care of some filing, or organize your receipts for your expense report? If an in-person meeting is suddenly not possible, how about holding an impromptu conference call?

When it comes to getting things done, think flexible thoughts, create contingency plans, and see what you can accomplish!

  1. Shorten your to-do list.

Have a mile-long to-do list? Take a moment to trim your daily list down to three to five tasks.

A smaller list will allow you to focus your energy and attention on what’s important which means you will more likely to complete items on your list. Begin by making a list of tasks, and then prioritize items, one by one. Need help identifying which tasks are urgent and important? You can evaluate each of your tasks using the Eisenhower Box method.

  1. Put your personal time first.

Your calendar doesn’t have to be completely filled with external activities in order for it to be important.

Your calendar is important because it is your calendar! That being said, take the proactive approach when it comes to your personal time.

Physically schedule your personal time, such as vacation or leave time, exercise, hobbies, recreation, and other activities into your calendar.

Treat your time just like you would any other appointment, meeting, or event; once your calendar is booked, it’s booked.

  1. Take time to track your progress.

Having trouble keeping track of your progress on a project or assignment? Why not use a visual aid?

Having a visual representation of all of your hard work can be incredibly motivating.

Try tracking your work sessions using a hanging wall calendar or calendar printable, jot down your progress in a notebook or journal, or create your very own productivity diary. Yes, things may seem like slow going at first, but you’ll see marked progress, day by day, which can be extremely exciting.

  1. Get adequate rest.

Here’s a quick question for you: are you getting enough rest during your daily routine? There are many ways to get adequate rest during the day. This tip, however, requires you to keep your eyes open…and to think creatively! Where in your day can you make sure you get adequate rest?

For starters, how about taking your full lunch break every day so you have time to recover from your work or studies? Or how about fully disconnecting from digital devices, social media, and email for a couple of hours so you can relax and unwind? Or how about keeping to a reasonable bedtime?

  1. Go offline every now and then.

We may live in the digital age, but it’s a good idea to take a mental break from technology once in a while. Try completing basic tasks by hand, such as making simple mathematic calculations on a piece of paper, writing out a to-do list, reading a physical book, or dialing a phone number manually.

And if you think you can’t be productive when you switch to analog mode, think again! Taking the time to complete a task manually will make you slow down and focus more on what you’re doing. You may even find an error or have a flash of insight that leads you to be more productive during your time online.

  1. Make solid decisions.

Life is full of gray areas, but that doesn’t mean you can’t be firm in your day-to-day decisions. Just imagine for a moment: what if you could eliminate unnecessary stress and flip-flopping during your day?

Here’s an easy way to do so: answer questions using only a “yes” or “no” response (using words such as “maybe” and “might” can slow down the decision-making process). You’ll stop wasting valuable mental energy and can focus your attention on what really matters.

  1. Carry a small notebook and pen with you.

Be ready for those flashes of insight, fabulous ideas, and list, after list, after list!

A plain old notebook and a pen can be incredibly powerful productivity tools. Sure, digital devices are handy, but nothing compares to writing things down by hand (plus, there’s no need to worry about charging batteries or finding a signal!).

You can quickly jot down ideas and thoughts, write a story, take notes at a meeting, draw a map for a lost traveler, plan a party, draw or doodle in your spare time, leave a note for someone, write a shopping list, or brainstorm vacation travel plans.

  1. Expand your library of productivity books

There are plenty of books and monumental articles about productivity — what to choose?

When it comes to putting all of these books together, it is very difficult to choose between them, with so many good ones out there. You can check out these productivity books.

  1. The Power of Full Engagement by Jim Loehr & Tony Schwartz.
  2. Getting Results the Agile Way by J.D. Meier & Michael Kropp
  3. The Happiness Advantage by Shawn Achor
  4. The 4-Hour Workweek by Timothy Ferriss
  5. The Power of Habit by Charles Duhigg
  6. 7 Habits of Highly Effective People by Stephen Covey
  7. The Magic of Thinking Big by David J. Schwartz

Insightful posts and articles are also powerful. Here’re some great examples:

Top 27 Productivity Hacks for 2019

Top 10 Professional Life Hacks

 

  1. Always think positively

There is no best way to explain this other than to practice it daily – positive thoughts beget positive actions – like begets like.

How about you? Which of these tips resonates with you the most? Which of the above tips are you going to try out this year? How might you modify or interpret the above tips for your daily routines? Join the conversation and leave a comment below!

 

 

 

 

 

 

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Productivity Using Technology

11 Dec 10 Ways to Effectively Increase Productivity Using Technology

10 Ways to Effectively Increase Productivity Using Technology

Productivity in workplaces has been a matter of concern for decades – it primarily centre’s on how employees can work towards the achievement of organizational goal effectively and efficiently. Although with the availability of modern technology, employee productivity is still a matter of concern and this brings the question of whether technology aids or bedevils employee productivity in the workplace. Below are how modern devices and applications can help employees work more efficiently, increase their productivity and ultimately achieve their business goals.

READ ASLOTop 10 Professional Life Hacks

  1. Make Sure You Use the Right Technology

Understand that technology can be a blessing or a curse for productivity depending on how it is utilized. Increasing productivity with technology is possible when the right tools are utilized. Determine where you need a productivity boost in your everyday life and research if there is a tech tool readily available to fill that gap — chances are, there is.

  1. Incorporate Automation Tools

Find the tools that automate everything, from scheduling and bill pay to email responses and contact update lists. Also, add as many apps as possible that provide a way to digitize any manual processes such as list making or gift giving.

  1. Manage Passwords Effectively

Passwords are being phased out in lieu of biometric authentication. Until most applications offer a seamless, intuitive UX such as a selfie for logging in or voice recognition for payment, management of passwords is essential. Password reissues and resets are costly both operationally and financially. It is recommended that you manage your credentials across devices with a tool such as 1Password.

  1. Only Use Technology Where You Need Help the Most

First, identify the areas where you’re regularly wasting time. Then, select mobile apps or services that directly meet those needs. My go-to’s are Evernote and Headspace. There is a technological solution for nearly every problem you’ll face, but if you engage in every app and service, you’ll actually decrease your productivity.

  1. Use Chrome Extensions

Let’s face it: Everyone wants to get more done in less time. The best way I’ve found to do this is to add all your tools to your Chrome browser, allowing you to access them much quicker. I recommend adding extensions such as Lastpass, which saves and remembers all of your passwords to every website you have to log into. This saves considerable amounts of time and increases productivity greatly.

  1. Organize Your Time with a Calendar App

Calendars are the most underutilized productivity tool by far. Reminders pair really well with good planning. Once you have the week entered into your calendar, your productivity has some rails to guide it.

  1. Take Advantage of Free Applications

Strictly from a consumer perspective, taking advantage of free applications can make everyday life more productive. Here are some examples that have had an impact on our life, which includes a family of five: mobile grocery ordering and pickup, mobile home electronics monitoring (HVAC, alarm, etc.) and application-based scheduling (bus, sports, etc.).

  1. Useless Technology Altogether

Obviously, automation of processes and workflows yields great efficiency returns, but we sometimes forget that most of our productivity is achieved by uninterrupted periods of time where we think and work hard and make breakthroughs, not through ever-decreasing incremental improvements on our to-do list app or finessing with our tools of the trade.

  1. Enhance What You Already Have

Employ an easy-to-use add-on or plug-in function to optimize your existing programs. For example, I use Boomerang for Outlook as an email filing/reminder system. I get so many emails, so it’s nice to have Boomerang clean up my inbox by archiving important messages and bringing them back when I need them.

  1. Set Clear Goals and Keep It Simple

There is power in setting goals, and common smartphone features are a simple way to stay focused and productive. Record goals and set reminders to keep them top of mind. Daily, weekly and monthly reminders force you to revisit the bigger picture frequently. I have found this to be the easiest way to stay on track with my goals, and it ultimately results in greater achievement and future success.

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productivity hacks for 2019

27 Nov Top 27 Productivity Hacks for 2019

Top 27 Productivity Hacks for 2019

As 2019 gets closer, many professionals focus on what they can do better next year. Increasing productivity at work is a common New Year’s resolution, as there is almost always room to improve anyone’s practices. To help you get started, here are 27 productivity tips to begin 2019 right.

  1. Build up your energy.

Highly productive people seem to be brimming with enthusiasm, but that doesn’t come naturally to everyone. To help you get your energy levels up, take a moment every morning to write down your purpose, or the why behind your current pursuit. It serves as an excellent reminder as to why you’re giving your work your all and can function as its own source of motivation.

  1. Control your calendar.

While working in an environment where everyone can view your Google or Outlook calendar can be convenient, it can also set you up for problems if you don’t take control of your time. Others may view empty spaces as opportunities to schedule meetings, even if you intended to use the time for other tasks.

Instead of leaving your calendar in the hands of others, block out the time you need to handle critical tasks. That way you won’t be derailed by an unexpected meeting request.

  1. Create a mini crisis.

Some people thrive under pressure, allowing them to accomplish more than they originally thought possible in the time frame. You can recreate that sensation by blocking out less time than you actually think you need. Often, you’ll find your focus improves when you begin working and ultimately finish on time.

  1. Ditch your Smartphone notifications.

While completely shutting down your Smartphone isn’t always practical, managing your notifications is. Frequent pop-ups are distracting and almost guaranteed to pull your attention away from the task at hand.

When you need to complete detail-oriented work, shut noncritical notifications off so you can focus with greater ease.

  1. Schedule email time.

Email notifications are another notorious concentration-breaker, so giving in to every alert is guaranteed to make a heads-down task a challenge. Don’t let email take over your day. Instead, schedule time at the beginning and at the end of the day specifically for email. Then, unless something especially critical is coming in, feel free to ignore it the rest of the time.

  1. Put time-suck websites in time out.

If you find yourself losing time to sites that aren’t essential for work (and use a Mac), consider blacklisting them for periods using the SelfControl app. Websites you add to the list will be automatically blocked for the selected time, ensuring you can’t distract yourself with your hunt for a perfect unicorn meme to share with your friends.

Windows users can try similar applications, like StayFocusd for Chrome or Cold Turkey for additional controls.

  1. Avoid lyrics.

A lot of professionals enjoy ambient sound when they work, but music with lyrics (at least those in languages you speak) can actually be distracting. Choose either instrumentals for ambience or white noise to block out sound instead, and you won’t be as tempted to stop and sing along with the tune.

  1. Tackle must-dos first.

While it seems like common sense, many people forgo certain must-dos in favor of more straightforward, though less critical, tasks. But this can leave you scrambling if you don’t allow for enough time to get the work done.

To break the cycle, always start with essential projects first, no matter what. You’ll thank yourself for your diligence come the afternoon.

  1. Take on two-minute tasks second.

Small tasks can make your to-do list seem insurmountable. So, to pare things down, after handling your must-dos, head straight to your quick tasks. You’ll get to check items off your list, which is rewarding in its own right, and make the rest of your day feel less encumbered by minutiae.

  1. Get into a groove.

Whenever possible, group like tasks together. When your brain is already engaging in a particular way, use it to your benefit by focusing on similar activities in rapid succession.

  1. Cut meeting times by 25 percent.

While meetings can be vital to your business, they have a nasty habit of expanding to fit the available time slot, even if those extra conversations don’t provide value. To avoid the meeting version of scope creep, cut the time by 25 percent. You’ll still tackle the important topics but be less likely to have unnecessary discussions.

And, if getting together in person isn’t completely necessary, consider eliminating the meeting entirely. Your staff will thank you.

  1. Consider standup meetings.

When people settle into a chair, they’re more likely to get comfortable in the space. If you need things to progress quickly, embrace a standup format, forgoing chairs completely. This keeps people from settling in and encourages them to get to the point and move on with their day.

  1. Perfect is the enemy of good.

When it comes to your business, you probably want to make sure everything is perfect. But perfection can ultimately be the enemy, and is often an illusion, especially if you keep pushing to improve something that is already good. Don’t drill away at something that is in respectable shape. Instead, move on to other tasks and accept that good can be good enough for success.

  1. Know when to delegate and outsource.

Most business owners want to keep everything in their hands, but this can leave you overloaded. Learn which tasks truly require your input and which can be handled by properly skilled professionals. Once you split up the work, delegate or outsource quickly so people can get started on their to-do lists.

  1. Don’t neglect professional development.

Regardless of your position, there is always more to learn. Professional development helps you acquire new skills and perspectives, letting you be more effective. If a new competency allows for a higher level of productivity, then work to gain it.

You can take a class or explore free resources online, depending on your schedule, so make a commitment to learning something new today.

  1. Embrace automation.

In today’s technological world, there are many options for automating processes, such as emails and proposal or quote delivery. If there’s a task you can automate, look into it. It can shrink your to-do list significantly.

  1. Unsubscribe and unfollow.

If a newsletter or Twitter feed isn’t providing you with value anymore, then unsubscribe or unfollow immediately. This will clean up your inbox and feed, letting you find helpful information quickly and lessening the time you must dedicate to inbox maintenance.

Repeat the process weekly or monthly for optimal effect.

  1. Check in with yourself.

At least once a week, check in with yourself by assessing how you’re feeling, and then make plans to remedy any negative emotions that may be lingering. Self-care is important for productivity, so don’t continually neglect yourself in the name of getting more done at the office.

  1. Have a “no” strategy.

Saying yes to every task leaves you overwhelmed, but saying no can be its own source of stress. To make saying no easier, create a strategy in advance, including email templates or scripts, to simplify the conversation. This will decrease the amount of time you spend in the discussion while ensuring your point gets across effectively.

  1. Invest in dual screens.

Having two full-size computer screens is incredibly beneficial, especially if you have to refer to a report while creating a document, or any other resource plus activity combination. The larger screens make text easier to read, and the dual monitors prevent constant switching between pages or applications, making it worth the investment.

  1. Don’t fixate on where you start.

When people begin a project, they often default to starting at the beginning. But if you’re stuck, don’t be afraid to abandon the introduction and instead focus on another segment. Sometimes, it’s easier to start in the middle of a document, or even at the end, so don’t restrict yourself to a particular order if it just isn’t working.

  1. Use templates.

If you are repeatedly creating the same documents, you’re wasting time. Instead, create or download templates for your most commonly used formats and content types. Then you can simply start with a template instead of reinventing the wheel.

  1. Save, save, save.

If you’re working on a long document or report, hit the Save button as often as possible. While many programs have autosave features, the delays can be quite long. To preserve your work, make a habit of saving after every key point.

You can click the icon or use a keyboard shortcut to get the job done, either of which only takes a second. But, if it saves you from having to rewrite paragraphs of information, it’s worth it.

  1. Learn the keyboard shortcuts.

Speaking of keyboard shortcuts, make it a priority to learn them. They’re incredible timesavers and are available in almost every program. Start with those associated with your go-to applications and expand from there to get the most value.

  1. Ignore the news.

Trying to keep up with the news is essentially impossible, allowing it to generally function as a time sink. Plus, it can be trivial and even unreliable and isn’t necessarily great for your brain. Do yourself a favor and ditch the onslaught of news that can easily take over your life. It’s worth it.

  1. Stop multitasking.

Ultimately, multitasking is a myth that many of us fall for at some point. Instead of dividing your attention and rapidly switching between activities, commit your focus to the task at hand and you’ll see your productivity rise.

  1. Get everything you can out of Excel.

Microsoft Excel is everywhere, and most people encounter it regularly during their career. But few professionals are truly Excel power users. In as little as an hour, you can learn to use advanced features such as pivot tables, graphing, and vlookups, all of which give you access to business analytics capabilities that help you visualize data in just minutes, which are capabilities that shouldn’t be ignored.

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19 Sep TAMS Unique Packages and Features

Curb Time Theft, achieve Productivity with TAMS

TAMS Cloud Biometric Solution is a proven system that has improved organizations return on investment through an automated system of detecting time theft and curbing employee’s laxity. Services on TAMS Solution includes Time Attendance, Payroll System, JobCloud, Verification and Identity Management, Electronic Voting, Event Management, Asset Management, Reports & Statistics, and Communication.

The TAMS biometric solution also comes with a motivational package called the TAMS Ambassador – SME’s can take advantage of this initiative to improve employee performance and productivity by honouring the most productive employees in their organisation.

Hereunder are the packages organisations can choose from to meet their daily human resource management needs effectively and efficiently.

 

Packages and Features

  1. TAMS CLASSIC, a freemium version of the TAMS HRM solution aimed at providing small and medium businesses with an easily accessible workforce management solution. The business owner has access to basic features such as attendance, payroll, etc. without a license fee. This Includes
  • Employee directory
  • Shift management
  • Attendance management
  • Payroll management (NIBSS integration)
  • Productivity & Performance management
  • Leave management
  • Exemption requests

  1. TAMS PREMIUM, a licensed version with full human resource modules, a wide range of features and multiple reports for a token annual subscription. It takes care of the regular human resource demands, thus helping both the business owner and human resource professional focus their time and energy on other meaningful work.

  The TAMS Premium provides access to all the HRM features and a suite of comprehensive attendance reports.

  • Employees Information Management
  • Multi User Privilege
  • Multi-Location Access
  • Employee Self Service
  • TAMS Mobile App Integration
  • Recruitment Management
  • Performance (Appraisal) Management
  • Attendance Log Report
  • Leave Management
  • Exemption Management
  • Task Scheduler
  • Shift Management
  • Payroll & Remittance Management (NIBBS Integration)
  • Loan management
  • Communications (SMS & Email)
  • 22 Comprehensive Attendance Reports

  1. TAMS PLATINUM is an annual subscription-based service that offers all the features of TAMS Premium together with extensive customized services based on the user’s needs; such as user-specific report templates, information, and data.

  1. TAMS BESPOKE is a fully customized offering of all attendance and human resource modules and features on the client’s server.

 

For more enquires about the TAMS Biometric Solution and the TAMS Ambassador initiative please contact..
+2348112677777, +2348113677777
info@tams-ng.com
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