Tracking time and attendance

22 Jan BENEFITS OF TRACKING TIME AND ATTENDANCE WITH TAMS

BENEFITS OF TRACKING TIME AND ATTENDANCE WITH TAMS

As technology continues to revolutionize the way we do business, small business owners time and again neglect a vital aspect of their business: their employee time tracking system. Time and attendance systems based on paper time cards or sheets, memory recall of the past week’s schedule and “buddy punching” lead to hundreds of hours and millions of naira lost each year. A paradigm shift towards an automated time and attendance software that employs the use of a biometric system like TAMS HR Solution will help you track your employees’ time, leading to a more productive, efficient and happy workplace for all involved.

Towards the end of each month, HR Managers spend long hours preparing payroll for organisation’s employees – a time-consuming task that can be carried out effectively with an automated payroll management software in little time.

The advantages of upgrading from a manual time tracking system to a dedicated time and attendance system are always obvious and are neither farfetched. Here are benefits of tracking time accurately:

SPEND LESS TIME ON PAYROLL

The most basic benefit to your business is that less time will be spent; both by employees and HR, tracking, recording and processing their time spent working each day, week and month. By upgrading, some businesses cut their time calculating payroll each month by up to 70%. Employees can focus on their respective jobs, rather than the additional task of accounting for themselves.

PREVENT TIME THEFT

Time theft can include everything from taking a longer lunch than allotted or clocking in for a friend when they are late to work, otherwise known as “buddy punching.” The American Payroll Association estimates that over 75% of businesses lose money from buddy punching. Whether intentional or innocuous, time theft can be costly and automated time and attendance systems like TAMS HR Solution prevent it altogether.

PREVENT HUMAN ERROR IN BOOKKEEPING

Nobody is perfect, not even if they have a calculator, spreadsheet or other computation devices handy. Even the most accurate typist makes one mistake for every 300 keystrokes.  One misplaced digit or decimal can lead to accounting errors that need to be corrected, or worse, are left uncorrected and can affect your bottom line negatively.

KEEP EMPLOYEES INFORMED

An all-too-common question for those working in HR is how much time off an employee has left this year, or whether they have any sick days remaining. Rather than letting discrepancies cut into work, quality time and attendance software will allow employees to access that information on their own at any time.

Allowing employees to see their time records on demand will help them see how well they’re utilizing their time at work. The insight gained from seeing how much time is spent on particular projects or at certain sites can be invaluable and will help them eliminate inefficiencies.

SPEND LESS TIME AND RESOURCES ON PAPERWORK

Merely sorting through, organizing and processing paperwork can be time-consuming. Additionally, the cost of replenishing the items needed to maintain an old-time and attendance system, paper, pens/pencils, printer ink, and toner, etc. can be prohibitive in the long run.

STAY ON THE RIGHT SIDE OF THE LAW

State and federal labour laws regulate things like overtime pay and record keeping, both of which can be problematic to track if you have a manual time and attendance system. Rather than opening your business up to future lawsuits, which can result in millions of dollars awarded in back wages, stay on the right side of the law with accurate time tracking.

UTILIZE A SYSTEM THAT CAN GROW WITH YOUR BUSINESS

A paper-based system may work, in some respects, for your small business now. If you expect your business to grow, and who doesn’t hope for the best in that regard, you’ll want a system that can grow with you as you hire more employees and have more information to track.

Rather than beginning the search for an upgrade before it’s too late, get out ahead of the curve and upgrade while your timekeeping needs are still manageable.

CREATE A CENTRAL DATABASE THAT CAN BE ACCESSED THROUGHOUT THE COMPANY

If your company is spread out across multiple offices or sites, it’s much easier to calculate payroll via a system that is standardized for all employees. This creates a central database, with guaranteed practices, that can be accessed from anywhere, including on the go.

The disadvantages of relying on time-consuming and outdated methods of employee time-tracking are numerous, it costs time and money; it can get you in legal trouble; it can lead to stress-related illnesses for those who have to spend hours each week collecting, correcting and calculating timesheets; it distracts employees from completing the tasks they were hired to tackle each week. Rather than staying in the past, embrace the future by switching to quality time and attendance system, and let your company enjoy the benefits of accurately tracked time.

TRACKING OF PROJECTS AND TASKS

You can also use the time-tracking software to find out how well some projects and duties are being carried out. For instance, if you recognize that normally a particular task takes two to three hours to complete, but a worker took five hours this will be a sign indicating that there is a problem. You can engage the employee and discover if they require further training to make the project easier. You can realize if somebody else had delayed part of the project or the material that was necessary to accomplish the task. Utilizing the records from the system will alert the employer about potential setbacks that need to be resolved. You can identify these issues at the initial stages of the project and thus wind up using time more resourcefully to attain the company goals.

How would adding an automated time and attendance system save your company money each month? Contact Us today and let’s hear from you.

 

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TAMS - Time and Attendance Solution for the Banking Sector

05 Dec TAMS – Time and Attendance Solution for the Banking Sector

TAMS – Time and Attendance Solution for the Banking Sector

With distributed employees across locations and even states, banks need to be able to quickly summarize and analyze employee information to make staffing, scheduling and leave management decisions. Pay, Overtime and Holiday reports are also critical. No matter if it′s small retail branch or large corporate banking institute, safety and security is always a concern of any customer. To have satisfied clients, Banks look ahead for a technological Time & Attendance software product that is highly reliable, easy to use and capable to connect all their branches.

Clients participation becomes the key for Banking sector and TAMS Time & Attendance solutions for banking vertical comes in an effort to provide a unique client experience that focuses on improving the relationship with their bankers. Our solutions are tailor-made to meet the standards of the banking firm and to provide the best Time & Attendance system in practice.

TAMS can be used by any Banking organization that requires a streamlined system that saves supervisors the time of gathering, collating and sending this information using less efficient methods like paper timesheets. TAMS offers a comprehensive Time & Attendance solution that will meet the challenges of every bank.

TAMS advanced Time & Attendance solutions are a range of intelligently designed services to meet all the critical requirements of the Banking industry. TAMS offer Time & Attendance solutions for retail, corporate banks and financial institutes. TAMS supports Banking sector to meet their demand of access control, time management, multi-site connectivity, centralized report, leave management, and holiday management.

TAMS TIME AND ATTENDANCE MANAGEMENT SOLUTION

Managing your workforce in an efficient, fast and smart way can significantly improve your business in terms of profit and productivity. One way to ensure you’re getting the most from your staff – and to discover better ways to manage your team’s working hours – is to integrate an employee time and attendance system into your business

We understand the importance of simplified and automated Time and Attendance software. As the pioneers of web-based computerized clocking-in systems, our Time Attendance Management System (TAMS) is used by some of the country’s leading organizations, across a wide range of industries; including manufacturing, transport, retail, health and service centres.

Our reporting solutions empower you with informed real-time decision-making capabilities so you can easily convert data into actionable, valuable information.

WHY TAMS? – CONTROL LABOR COST & INCREASE OPERATIONAL EFFICIENCY

According to research, companies without an automated time and attendance solution tend to overpay employees by 1.5% to 10% of gross payroll due to time theft and error driven calculations, costing businesses billions of naira each year. For a company with 10 employees, that can amount to more than $10,000 a year. TAMS time and attendance solution helps you eliminate calculation errors by helping you accurately calculate hourly totals and automatically applying overtime policies accordingly, and maintaining you in compliance with labour laws

POWERFUL REPORTING AND STATISTICAL ANALYSIS

Gain complete visibility with TAMS Enterprise reporting/statistical analytical features which empower you with informed real-time decision-making capabilities so you can easily convert data into actionable, valuable information. Instant access for managers and executives to reporting, query, and analysis tools enables your organization to proactively manage business needs, instead of just reacting to them.

BENEFITS OF USING TAMS

  • Improve employee productivity.
  • Avoids the hassle of auditing paper-based employee time cards
  • Reduces costly manual payroll & data entry errors
  • Minimizes payroll processing time
  • Stay in compliance with labour laws by applying overtime policies accordingly
  • Reduce the time required to schedule employees
  • Eliminate the need to calculate vacation, sick and other paid time off
  • Enjoy up to the minute real-time visibility on your time & attendance data
  • With our cloud solution, no need to install or maintain software
  • Access anytime, and from anywhere using a web browser
  • Identify & eliminate time theft (early in, late out, & buddy punching)
  • Export time totals in minutes to all payroll providers and software
  • Holiday management is easy and simple
  • Lower overtime costs by proactively changing schedules quickly
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25 Sep BECOME THE PASSWORD WITH BIOMETRIC TECHNOLOGIES

This is the age where we humans, through biometric technology, become the passwords and access to the things and places they want secured.

 

In an age where passwords, access codes, access cards have become inadequate and almost obsolete, security experts and manufacturers are finally offering some viable and cutting-edge alternative authentication methods that individuals and businesses can explore for effective and efficient security. This is the age where we humans, through biometric technology, become the passwords and access to the things and places they want secured.

Biometric access control enables and controls access at your organization or home based on human physical attributes, such as facial recognition, voice recognition, body heat, motion, fingerprints, hand geometry, iris, and retinal scans. It is a known fact that passwords can easily be compromised these days even with little effort and know-how. Biometric technology takes away that error and complexity inherent in the use of passwords to gain access to equipment or places. Note that the most secure places on earth are being secured with cutting-edge biometric technologies.

Outlined below are key benefits of biometric access control and how you can properly protect your facility for maximum security.

Biometric Access Control Benefits

Although biometric readers and more traditional access control equipment, such as keycards, have similar security purposes, physical attribute identification, such as fingerprints or facial recognition, makes false authentication more difficult. Biometrics can also add more convenience, as employees never have to worry about forgetting or losing keycards, keys, access codes or PINs.

With biometric readers, you can customize and control access to your building, restricted rooms and areas within it. If a breach occurs, you can quickly determine who was present and take required actions and needed measures. You can also employ the use of biometric time and attendance systems to keep track of your employees’ attendance and productivity levels at work.

Biometric access control is most common in high-security environments, organisations and controlled environments, such as government buildings, Data Centers, File Rooms, and IT Equipment Rooms.

Practice Appropriate Security Measures

Although biometric access control readers can add convenience and security, you must properly secure and install equipment. Keep the following tips in mind:

  1. Test your systems before rollout. Ensure biometric readers accurately detect the correct physical attributes for each employee. Before widespread adoption, have employees test that biometric devices are reading features correctly, and granting access as intended.
  2. Train employees on usage. Provide employees with guidelines and training resources to ensure they understand how the equipment works.
  3. Integrate as part of a comprehensive security plan. Biometrics should not serve as a standalone system. Integrate biometric readers with other security mechanisms (i.e. monitored alarms, motion sensors, and video surveillance, etc.) for maximum protection.
  4. Plan for a backup, should biometric readers fail, due to a power or Internet outage, or equipment malfunction. Additional security measures, such as passcodes or keycards, can provide employees with secondary access if needed.
  5. Work closely with a trusted vendor. Recommended biometric equipment varies depending on your business operations, location, environment, and necessary security levels. For questions on how you can ensure maximum security at your business with biometric access control, contact your vendor.

Some Biometric Systems to Consider.

Iris Scanning

This biometric technology is simpler than you might think, with an iris security system, you need a basic charge-coupled device (CCD) camera, which makes use of both visible and near-infrared light to capture a high-contrast picture of your eye.

This type of high-contrast digital picture taking makes it easy to isolate your pupil from your iris, and allows computer software to determine several unique measurements, including the location of the center of your pupil, the edge of your pupil, the edge of your iris, and the location of your eyelids and eyelashes. All of these measurements unique to you can then be stored and referenced in future iris scans.

Vein Scanning

Just as iris and fingerprints, veins are unique from individual to individual and tamper proof. In vein biometrics, the charge-coupled device (CCD) camera is also used, the CCD Camera takes a digital picture with the help of some near-infrared light. The hemoglobin in your red blood cells, which carry oxygen, absorb this light, returning an image that shows your veins as black in a digital picture. And just like in iris scanning, an algorithm identifies the unique patterns in your veins, stores it, and uses it for future comparisons.

Fingerprint Scanning

Where biometric technologies start to get advanced is what we have seen in smartphones these past few years. Many iPhone and Android phones ship with a built-in fingerprint scanner, allowing you to access all of your apps and even make payments with a simple scan of your finger. This technology has steadily evolved throughout the years, progressing from optical scanners to today’s capacitive scanners and the future’s ultrasonic scanners.

5 Ways Biometric Access Control Systems Will Increase Safety in your Organisation and home

  1. You are the access credential; such credentials cannot be duplicated.
  2. Access can be revoked with the click of a button.
  3. Surveillance video can be combined with door actions for better visibility.
  4. Know who accessed your doors when, and where they went next.
  5. Lock down your entire facility — instantly.

 

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For more enquires on the best biometric system(s) fit for purpose in your homes and organization please contact us

Suite 75-78, Terrace Wing, TBS Complex, Onikan Lagos,

+234 811 2677 777,+234 811 3677 777,

info@sbtelecoms.com

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