22 Mar Performance Management

Performance Management

Monitoring the performance of employees when it comes to overall efficiency is vital. Organizations should have a system that carries the detailed performance data of every employee.

The Performance Management Module provides monitoring functionality and also contains the following features:

  • It helps processes like work planning, performance monitoring, recognition and reward.
  • It is focused on productivity management with a positive effect on employee motivation and satisfaction.

 

RELATED POST: BENEFITS OF USING TAMS SHIFT MANAGEMENT SYSTEM
Shift management has always been a constant struggle for manufacturers. Poor shift management and scheduling on the factory or manufacturing floor can lead to increased operating costs, decreased sales, high worker turnover, and soaring grievances. Production managers often spend countless hours on shift scheduling, trying to get their shifts and work schedules just right – this is where the TAMS shift management solution comes in.

 

  • It provides data on width of productivity which can be used to evaluate the success of an organization’s recruitment and induction practices.
  • It provides arguably the best opportunity for a supervisor and subordinate to identify and agree on training and development needs.
  • It helps both the manager and employee keep productivity and performance records, which they can review to aid changes in future performance.

 

 

Join one the 1,000 companies currently using TAMS across Nigeria and West Africa. TAMS Cloud Biometric Solution is a proven system that has improved organizations return on investment through automated system of detecting time theft and curbing employee’s laxity. Services on TAMS Solution includes Time Attendance, Payroll System, JobCloud,Verification and Identity Management, Electronic Voting, Event Management, Asset Management, Reports & Statistics and Communication. Today over 1,000 thriving organizations are using TAMS to automate their workforce management and increase operational efficiency and as a result they are seeing a significant reduction in direct and indirect labor costs.

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13 Mar Nine Tips For Managing Tech Distractions In The Workplace

Nine Tips For Managing Tech Distractions In The Workplace

1. Model Good Behavior 

 
Workers take their cues from their leader. If the leader is multi-tasking and checking email while in meetings, so will the team. If the leader responds to email 24/7, so will the team. The leader should set the tone for a healthy, balanced relationship with technology, so the team embodies a best practice where technology is a tool, not a distraction. 
 
2. Be Clear On Why And When To Use Certain Technologies During Work
 
Technology can be a blessing and a curse. To utilize technology in its best and most useful ways, companies must discern the whys and whens of their use of technology: Why are they using a certain technology, and how often should those technologies be used? When their whys and whens are discerned, technology becomes an asset — not a liability.
 
3. Be Intentional About Your Time Management
 
Recognize time as the most precious commodity in life, and be intentional with it. Devise a time management approach that ensures the most critical items on your schedule and plan are done first and promptly. Devise a habit-nurturing approach that divides the available time into categories and ensures your focus and emphasis is on the highest value items.
 
4. Don’t Allow Devices In Meetings
 
People in meetings should be present. Devices are disrespectful and distracting. Standards should be set: no devices in meetings. Set them to silent, remove them from the table or “check” them somewhere in the room. For those taking notes on a laptop, flatten the screen to break the barrier created when the screen is at 90 degrees. This lets others know you are present and not checking Twitter. 
 
5. Deliberately Develop Your Ability To Focus
 
The average human has an eight-second attention span. We are set up to accept distractions. Deliberately develop your ability to focus like an athlete in training. Define the topic on which you will focus and for how long. Unplug from unworthy distractions, and determine what other distractions warrant your attention.
 
6. Disable Pop-Up And Sound Notifications
 
Tips for keeping technology from becoming a distraction in the workplace are to turn off pop-ups, turn down the volume, schedule response times and develop a personal emergency notification system. If there is someone who needs your attention right away, ask them to text or call you directly. This approach will allow you to manage technology instead of allowing technology to manage you. 
 
7. Concentrate On Goals And Expectations
 
There have always been distractions, and there will always be distractions. To avoid them, the best approach is to constantly concentrate on goals and expectations. People generally understand their goals, but you have to also constantly communicate what is expected as they strive to achieve those goals. As long as the expectations are being met, then all is good.
 
8. Set Aside Designated Technology Time
 
With the overload of technology in the workplace, it can easily become a distraction rather than a tool. To increase productivity and minimize ineffectiveness due to technology interruptions, schedule “technology breaks” where you can actively engage in the use of technology at specified times to stay up-to-date, then schedule “work time” where technology is silenced or hidden from view.
 
9. Focus On Keeping Employees Engaged Enough That They Don’t Notice Distractions
 
Employees get distracted when they don’t engage with their work enough. While companies can regulate the use of technology, such as social media, they cannot guarantee that their employees are happy and, hence, engaged and productive. It’s important to get employees to do meaningful work, inspire them with a compelling vision and shiny goals, and create an environment where they want to do their best.
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09 Mar Facts about Healthy Living

factsBanner
The facts about healthy living you want are below, and the sources for the facts are at the very bottom of the page.

  1. One can of soda contains 10 teaspoons of sugar and the average adult drinks 500 cans of soda every year, estimating about 52 pounds of sugar consumed in soft drinks alone.
  2. Breakfast is the most important meal of the day because it feeds your body and mind with the necessary nutrients and energy to function throughout the day. Eating breakfast regularly will also help keep weight off because it gets your metabolism going.
  3. Teens need 9+ hours of sleep per night for their bodies to function properly.
    Physical activity like aerobic exercise (walking, running), muscle-strengthening (weight-lifting), bone-strengthening (jumping rope), and balance and stretching activities (yoga, pilates, dancing) are especially beneficial to a healthy body.
  4. Foods that don’t expire contain unnatural preservatives, additives, and chemicals that deteriorate your body. Focus instead on fruits, vegetables, lean meats, whole grains, low-fat dairies, and above all, moderation in whatever you eat.
  5. The rate at which your body burns calories when you are resting is called your “resting metabolic rate.” If you cut calories below what’s needed for RMR, your body will go into survival mode because it doesn’t have the energy to perform basic functions.
  6. For teens, the recommended caloric intake is 2,100 calories, but it is important to base your diet on your level of physical activity. Depending on how active you are, you can determine how many daily calories are healthy for your weight and lifestyle.
  7. Eat more fish,Fish is a good source of protein and contains many vitamins and minerals. Aim to eat at least two portions of fish a week, including at least one portion of oily fish. Oily fish contains omega-3 fats, which may help to prevent heart disease.

 

Source

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08 Mar Employee Management

MODULE: Employee Management

  1. TAMS takes paper and form-driven processes, thus making all organisational functionalities paperless.
  2. Ensuring accuracy and up-to-date employee information or data is considered one of the most significant roles of the HR department as it helps influence key organizational decisions based on collected data.
  3. TAMS has an integrated database which lets you manage and access all your employee data from a single source. With the assistance of the employee database management module, the user can efficiently track the Attendances, Exemptions, Payroll, Leaves and other features that make HR processes seamless. 

 

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Going Paperless With TAMS HR Solution

08 Mar Going Paperless with TAMS HR Solution

Going Paperless with TAMS HR Solution

 

From Paris to London, Istanbul to Karachi, Lagos to Nairobi, security consciousness has become arguably the most popular phrase in workplaces and publicly accessed sites. Keeping an organization’s premise secure by denying access to people without authorization has made facial and fingerprint detection the most useful applications of biometrics in organizations.

TAMS HR Solution is a leading identification and authentication system that also facilitates seamless document management, thus eliminating administrative drudgery and storage challenges of paperwork. Here are some reasons you should consider going paperless:

 

RELATED: Eradicate Employee Absenteeism with TAMS Human Resource Solution

 

  • Verification, Identity Management, and Security

Every person has a unique set of fingerprints and facial recognition, so falsifying identity on a fingerprint and facial scanner is totally impossible. Keeping an attendance device using fingerprint/facial access control systems such as a biometric door lock at the entry point ensures that access is not granted to unauthorized people such as exited staff or non-staff.

  • Eliminating Buddy Punching

Business owners experience huge payroll losses due to employee lateness and absenteeism, especially when such employees are covered up by co-workers through “buddy punching”. But by using a facial or fingerprint time and attendance system, organizations can cut down on such losses, thus increasing organizational efficiency and performance.

  • Tracking Remote Attendance

Organizations with field workers may not be able to install fingerprint time and attendance devices to monitor such workers. Therein lies the benefit of TAMS Mobile, which enables employees in such locations to register attendance using their mobile devices. It helps the employer to monitor staff attendance and tardiness in remote locations.

  • Monitoring working hours

Organizations can use attendance systems for workforce management. Using a biometric system such as TAMS HR Solution for attendance instead of pen and paper can help the company efficiently monitor and record the hours put in by each employee and the number of tasks completed. With the collection of analytics and reports, it helps human resource managers and supervisors to identify both indolent staffs in the team and recognize diligent workers.

  • Eco-friendly

Most small and medium enterprises use paper attendance systems or log books for signing in and out. Mass production of paper and ink consumes a lot of energy and utilization of resources.

With the world going green, TAMS HR Solution cuts down on paper usage (i.e. devices replace the use of paper), reports are also generated and can be sent via email for further analysis.

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AFRICAN TIME AND TAMS

26 Feb Curb African Time with the Tams Human Resource Solution

Curb African Time with the Tams Human Resource Solution

 

For every nation on earth, the process of nation-building is an ongoing journey. And to remain politically stable and economically viable, there must be a culture of doing the right things at the right time.

This is where the path to development has hit a brick wall among developing countries, especially in Africa. Hamstrung by the menace known as ‘African time’, Africans are infamous for their blatant and almost collective disregard for time. Lateness to work and appointments are commonplace while timely completion of tasks and infrastructure projects require a miracle.

Africa is yet to scratch the surface in terms of competing with other nations of the world. In fact, countries like India, Mexico, Singapore, etc. have outpaced at least three-quarters of the countries on the continent in development indicators. But development does not just come out of a hat like a rabbit in a magic show. It is only when certain attitudes and mindsets are changed that the task of nation-building and development is set right, otherwise, growth imperatives will remain a pipedream.

The culture of time management has got to change from African time to Right on time. This is a reality that a growing number of big and small-scale organizations in Nigeria and Africa have embraced; a fact that has made them productive and profitable. This change is being driven by the award-winning and highly acclaimed TAMS Human Resource Solution.

About TAMS Human Resource Solution

A cloud-based biometric Human Resource Solution with a bouquet of automated services to manage the workforce in the most efficient and effective way to increase productivity and profitability, TAMS HR Software is an easy-to-use tool that seamlessly demystifies African time and promotes right on time through its unique features.

TAMS Human Resource Solution is the brainchild of SB Telecoms and Devices Limited, a trailblazer in Nigeria’s biometrics and human resource management solutions market. Renowned for its unique and cutting-edge solutions, SB Telecoms and Devices Limited is ahead of the curve in developing innovative homegrown solutions, applications, and software to enhance productivity in both formal workplaces as well as everyday businesses.

Having said that, let’s take a journey into the world of the TAMS HR Software to get acquainted with its value-adding offerings, features, and functionalities which are designed to change African time to right on time in its quest to build a nation that thrives on punctuality, timely delivery, and excellent performance.

 

TIME & ATTENDANCEOne way to ensure you’re getting the most from your staff – and to discover better ways to manage your team’s working hours
PAYROLL MANAGEMENTflexible and offers many user friendly options to tailor the system. You can define an unlimited number of deductions and designate taxability and frequency for each. The system accommodates virtually any form of employee benefit, loans and contributions plans.
LEAVE & EXEMPTIONTAMS leave & exemption management solution offers you the easiest way to improve absence management across your business
SHIFT MANAGEMENTTAMS offers shift management solution to optimally plan and schedule the shifts of any workforce management team. Our solutions compile a 360-degree view of each employee
APPRAISAL SYSTEMTAMS Performance appraisal systems solve the review process problem—normally a formidable and cumbersome task—by making it both efficient and effective for managers and employees
STAFF DATABASE MGTTAMS provides a robust personnel management tool to manage your employees information centrally.it allows storage of most information normally that would be kept in files and sheets all to be maintained and accessed from the online web portal.
COMMUNICATIONTAMS Comunication portal its a simple tool that allows you easily get in touch with colleagues, family and friends on th GO! via SMS, Emails & Chat.
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Workplace Health and Safety

25 Feb 10 Workplace Health and Safety Tips for Office Employees

10 Workplace Health and Safety Tips for Office Employees

For both the employer and the employee, workplace health and safety are vital parts of any workplace environment. On the one hand, it is the duty of the Manager to ensure that adequate precautionary measures are put in place and adhered to by everyone in the organisation, while on the other hand employees also need to take responsibility for their own safety in the workplace environment.

The key foundation to any safe workplace is to encourage employees to identify unsafe behaviours and situations, and identify opportunities for improvement, all while making educated decisions about their own wellbeing.

Here are 10 workplace health and safety tips that every employee needs to know to maximise safe office working environment.

  1. Use the correct safety equipment always

Some tasks require the use of safety equipment, and failure to use the right equipment can result in injury. For example, if you are undertaking office cleaning with chemicals make sure to wear gloves and a protective mask to reduce the risk of inhalation or injury to your skin. Other safety equipment might include earplugs, goggles, or earmuffs, depending on the task.

  1. Ergonomic backrest and support for office chairs.

Office environments can be taxing on your back, neck, and shoulders. You should ensure you are using an ergonomic backrest and support while sitting at your desk. Avoid hunching your shoulders and twisting. It is ideal is to keep your shoulders in line with your hips to avoid back pain.

  1. Go for regular breaks.

Many workplace injuries are the result of over-exertion and can easily be avoided with regular breaks. When a worker is tired or fatigued, they are not alert, and can easily make errors that they wouldn’t make while using their best judgment. Regular breaks will keep you fresh. It can be a good idea to schedule your most challenging tasks for when you are the most alert, such as first thing in the morning, or after a break.

  1. Never take or put yourself to risks.

It can be tempting to cut corners in an office, but it is important to follow the safety guidelines set out by your employer, and not take any unnecessary risks. However much you might want to stand on a chair rather than going to the other end of the building for a step ladder or lift a heavy box alone rather than asking for help, don’t do it!

  1. Ensure bulky items and box are stored away and well stacked using proper storage racks and shelvings.

Clutter and bulky items can cause a significant hazard, as well as block crucial access to emergency exits. Make sure all items are stored correctly, and stacked well-using storage racks and shelving. Take care to ensure your bulky items aren’t blocking pathways or switches that might need to be accessed quickly in case of an emergency.

  1. Ensure all unsafe conditions are reported to a supervisor.

Don’t ignore something that you think is unsafe. Report all hazards to your supervisor immediately so they can access the risk and take action. Your workplace is legally obliged to ensure the working environment is safe. Not only will you be looking out for your own best interests, but also those of your coworkers.

  1. Read the manual.

Remember that manual you were handed during your induction? Read it. Even better, memorise it! This is where all the vital safety information for your role is stored, as well as all the safety policies and procedures laid out by your company. If you can’t find the information you need, ask your supervisor to clarify for you.

  1. Avoid working under the influence of Intoxicating Substances.

Sometimes, most workplace injuries occur as a result of an employee being under the influence of harmful or intoxicating substances like alcohol which can impair their ability to make clear decisions and judgments, so an employee should never come to work while intoxicated or get intoxicated in the workplace.

  1. Manage stress.

Many workers suffer from workplace stress from time to time. This could be a result of overworking, insecurity in your role, or disagreements with co-workers. If you feel stressed you should talk to someone, or find a technique such as meditation to bring your stress under control.

  1. Regular office air conditioner servicing for clean and hygienic air quality.

Air quality in the workplace is vital to your safety and wellbeing. Make sure there is a maintenance program in place that ensures regular air conditioner servicing for clean and hygienic air quality. The failure to clean air conditioners and vents can lead to allergy attacks and illness among employees.

Bottom line, everyone in the workplace is responsible for ensuring office health and safety. It is in the employer’s role to ensure the workplace is safe, and that employees understand the safety policies and procedures.

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INNOVECTIVE ON TAMS

21 Feb Innovectives Deploys Tams Human Resource Solution

Innovectives Deploys Tams Human Resource Solution

 

Innovectives Inc, one of the top leading fintech Companies in Nigeria, and a trailblazer in the Pan-African Payment Gateway recently deploys the TAMS Human Resource Solution. Founded in 2012, Innovectives Inc is a provider of online and mobile payments, cross-border payments, prepaid card payments, and financial technology solutions (Business-to-Business [B2B], Business-to-customer [B2C], Customer-to-Business [C2B], Business-to-Government [B2G], Government-to-Citizen [G2C]) across Africa.

As a financial inclusion advocate, Innovectives Inc leverages on the prevalence of mobile networks/mobile devices in Africa & employs agent banking business model to serve Africans in the following areas; mobile financial services, bill payment solutions, a point of sale solutions, & international remittance services.

Innovectives Inc now joins over 1,000 TAMS clients across Nigeria and West Africa. TAMS Human Resource Solution is renowned for its affordability and ease of use- attributes such as these have made it a workplace solution of choice for small, medium and large organizations.

TAMS Human Resource Solution is a proven biometric human resources management solution that has improved organizations return on investment through an automated system of detecting time theft and curbing employee’s laxity. The features or services on the TAMS Solution includes Time Attendance, Payroll System, Job Cloud, Verification and Identity Management, Electronic Voting, Event Management, Asset Management, Reports & Statistics, and Communication

Today over 1,000 thriving organizations are using TAMS to automate their workforce management and increase operational efficiency and as a result, they are seeing a significant reduction in direct and indirect labour costs.

Find out why more than 1000 companies and organisations in different sectors of the economy are using the TAMS Workplace solution as a workplace panacea to improve workforce productivity.

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Managing Leave & Holiday Requests with TAMS Human Resource Solution

14 Feb Managing Leave & Holiday Requests with TAMS Human Resource Solution

Managing Leave & Holiday Requests with TAMS Human Resource Solution

Imagine an organisation with more than 50 employees, managing leave requests manually for such an amount of employee would be a source of constant worry, especially during peak holiday seasons and busy business spells. On the one hand, if you get work scheduling wrong you could find yourself short-staffed, and that could ultimately hurt your business, while on the other hand, managing holiday requests unfairly could give rise to disgruntled staffs or worse still, lose valuable members of your team. This is why more than 1000 Companies in Nigeria are using TAMS Human Resource Solution to effectively manage their workforce for productivity.

Here are some general rules and simple strategies you can put in place to ensure the system of booking and taking leave is operated consistently and fairly.

RELATED: Eradicate Employee Absenteeism with TAMS Human Resource Solution

Statutory Leave Entitlement

Almost all workers have the statutory right to annual paid leaves and others alike based on the company’s policies. Managing such request effectively requires just more than a manual process.

Implement a Leave Policy and Communicate it Clearly from the Start

It is really important to create a level playing field and that starts with making the leave policy clear as soon as a new employee start’s work. It is worth reminding existing staffs on a regular basis of the company policy as regards to holiday leave too. This is especially important if there are designated times when the business is closed (i.e. on public holidays declared by the government), or times when no leave is allowed. Clarity will avoid disappointment and misunderstanding.

Many companies operate a method of getting people in the same department/unit to present when they would be going on leave in order to avoid clashes.

Explain in your Policy the Method for Handling Conflicting Requests

Lay out clearly if there are any priorities, such as seniority, or how long the employee has been with the company. Also, be clear if there is a deadline for leave requests. Explain clearly in the policy how leave clashes will be dealt with.

Automate your Leave Request Process with TAMS Human Resource Solution

Automating your leave request process means you can view all leave applications monthly. You will have a convenient record of all leave activity, making it easy to analyse and spot arrangements. TAMS Human Resource Solution makes leave request easy and seamless. With TAMS Human Resource Solution, Staffs are constantly aware of their leave periods and can easily prepare for a hand-over.

 Reward Employees who don’t get the Leave they want

Consider rewarding your employees who sacrifice leave and work during peak times instead. A reward, such as allowances, could act as an incentive for someone who hasn’t been given priority. Letting your faithful employee leave early on a less busy day is a great way to say thank you for their commitment.

Track Patterns

If you are serious about managing leave fairly, you will need to track leave requests and look for patterns. If one staff member always gets the Christmas holidays off, you will need to be mindful to make other requests at that time a priority next year. Having TAMS HR Software to manage leave requests and track patterns will also help you identify problems, such as too many ‘emergency’ days off (casual leaves). It will give you the information you need to nip things in the bud.

Be Aware of Employees who don’t want Time Off

It’s easy to pay little attention to those who aren’t rattling your cage about time off. Get towards the end of the leave year, however, and you could have a holiday dispute on your hands. Employees may assume they can take all of their leave late in the year if annual leave policy is not clearly communicated. Avoid disgruntled employees losing their leave because they have not bothered to take it.

TAMS Human Resource Solution is designed to effectively manage leaves and vacation with a simple workflow for approvals and the ability to support complex multi-branch organizations.

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6 Tips to Become a Successful HR Manager

13 Feb 6 Tips to Become a Successful HR Manager

6 Tips to Become a Successful HR Manager

 

The decision to become a good HR Manager does not just come out of blue skies. Many factors actually inform one’s decision to become an HR Manager nevertheless, becoming good at it and improving the life of employees makes an HR Manager standout.

It takes something more to be a true professional in HR management. Here are 6 things to consider:

 

Be as specific as possible

Transparency and clarity are key to being an effective HR manager. Whether you’re explaining duties to a new hire, assessing the processes your team follows or dealing with the dreaded grey areas of company policy, you need to be specific and clarify exactly what you mean and what needs doing.

 

Be open to hearing what others think

Just because you’re enforcing policy doesn’t mean you should be dogged in its pursuit. Be open to hearing what others think about both it and anything else they may have a problem with, and always take feedback on board.

 

Stay organized

Although it’s another blanket term, staying organized is a vital piece of the HR puzzle. Whether you’re looking at your physical or digital workspace, take the time (even just a half hour every week) to sort out your task list, organize your resources and process your inbox.

 

Lead by example

You need to be just as accountable to your own policies as everyone else, if not more so. Leading by example is challenging, for sure, but doing so can provide a template which your team (and all other employees) can then follow.

 

Be tough, but firm

As an HR manager, you’ll be tasked with sorting out internal disputes and/or dealing with problems concerning how your employees conduct themselves and perform their duties. This means that you need to be tough but fair, especially when concerning company policy.

 

Communicate regularly

Communication is vital in every profession, but especially so in HR. You need to regularly touch base with both your team and the rest of the company in order to keep tabs on everything and make sure the whole operation stays on track.

 

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