Workplace Health and Safety

25 Feb 10 Workplace Health and Safety Tips for Office Employees

10 Workplace Health and Safety Tips for Office Employees

For both the employer and the employee, workplace health and safety are vital parts of any workplace environment. On the one hand, it is the duty of the Manager to ensure that adequate precautionary measures are put in place and adhered to by everyone in the organisation, while on the other hand employees also need to take responsibility for their own safety in the workplace environment.

The key foundation to any safe workplace is to encourage employees to identify unsafe behaviours and situations, and identify opportunities for improvement, all while making educated decisions about their own wellbeing.

Here are 10 workplace health and safety tips that every employee needs to know to maximise safe office working environment.

  1. Use the correct safety equipment always

Some tasks require the use of safety equipment, and failure to use the right equipment can result in injury. For example, if you are undertaking office cleaning with chemicals make sure to wear gloves and a protective mask to reduce the risk of inhalation or injury to your skin. Other safety equipment might include earplugs, goggles, or earmuffs, depending on the task.

  1. Ergonomic backrest and support for office chairs.

Office environments can be taxing on your back, neck, and shoulders. You should ensure you are using an ergonomic backrest and support while sitting at your desk. Avoid hunching your shoulders and twisting. It is ideal is to keep your shoulders in line with your hips to avoid back pain.

  1. Go for regular breaks.

Many workplace injuries are the result of over-exertion and can easily be avoided with regular breaks. When a worker is tired or fatigued, they are not alert, and can easily make errors that they wouldn’t make while using their best judgment. Regular breaks will keep you fresh. It can be a good idea to schedule your most challenging tasks for when you are the most alert, such as first thing in the morning, or after a break.

  1. Never take or put yourself to risks.

It can be tempting to cut corners in an office, but it is important to follow the safety guidelines set out by your employer, and not take any unnecessary risks. However much you might want to stand on a chair rather than going to the other end of the building for a step ladder or lift a heavy box alone rather than asking for help, don’t do it!

  1. Ensure bulky items and box are stored away and well stacked using proper storage racks and shelvings.

Clutter and bulky items can cause a significant hazard, as well as block crucial access to emergency exits. Make sure all items are stored correctly, and stacked well-using storage racks and shelving. Take care to ensure your bulky items aren’t blocking pathways or switches that might need to be accessed quickly in case of an emergency.

  1. Ensure all unsafe conditions are reported to a supervisor.

Don’t ignore something that you think is unsafe. Report all hazards to your supervisor immediately so they can access the risk and take action. Your workplace is legally obliged to ensure the working environment is safe. Not only will you be looking out for your own best interests, but also those of your coworkers.

  1. Read the manual.

Remember that manual you were handed during your induction? Read it. Even better, memorise it! This is where all the vital safety information for your role is stored, as well as all the safety policies and procedures laid out by your company. If you can’t find the information you need, ask your supervisor to clarify for you.

  1. Avoid working under the influence of Intoxicating Substances.

Sometimes, most workplace injuries occur as a result of an employee being under the influence of harmful or intoxicating substances like alcohol which can impair their ability to make clear decisions and judgments, so an employee should never come to work while intoxicated or get intoxicated in the workplace.

  1. Manage stress.

Many workers suffer from workplace stress from time to time. This could be a result of overworking, insecurity in your role, or disagreements with co-workers. If you feel stressed you should talk to someone, or find a technique such as meditation to bring your stress under control.

  1. Regular office air conditioner servicing for clean and hygienic air quality.

Air quality in the workplace is vital to your safety and wellbeing. Make sure there is a maintenance program in place that ensures regular air conditioner servicing for clean and hygienic air quality. The failure to clean air conditioners and vents can lead to allergy attacks and illness among employees.

Bottom line, everyone in the workplace is responsible for ensuring office health and safety. It is in the employer’s role to ensure the workplace is safe, and that employees understand the safety policies and procedures.

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INNOVECTIVE ON TAMS

21 Feb Innovectives Deploys Tams Human Resource Solution

Innovectives Deploys Tams Human Resource Solution

 

Innovectives Inc, one of the top leading fintech Companies in Nigeria, and a trailblazer in the Pan-African Payment Gateway recently deploys the TAMS Human Resource Solution. Founded in 2012, Innovectives Inc is a provider of online and mobile payments, cross-border payments, prepaid card payments, and financial technology solutions (Business-to-Business [B2B], Business-to-customer [B2C], Customer-to-Business [C2B], Business-to-Government [B2G], Government-to-Citizen [G2C]) across Africa.

As a financial inclusion advocate, Innovectives Inc leverages on the prevalence of mobile networks/mobile devices in Africa & employs agent banking business model to serve Africans in the following areas; mobile financial services, bill payment solutions, a point of sale solutions, & international remittance services.

Innovectives Inc now joins over 1,000 TAMS clients across Nigeria and West Africa. TAMS Human Resource Solution is renowned for its affordability and ease of use- attributes such as these have made it a workplace solution of choice for small, medium and large organizations.

TAMS Human Resource Solution is a proven biometric human resources management solution that has improved organizations return on investment through an automated system of detecting time theft and curbing employee’s laxity. The features or services on the TAMS Solution includes Time Attendance, Payroll System, Job Cloud, Verification and Identity Management, Electronic Voting, Event Management, Asset Management, Reports & Statistics, and Communication

Today over 1,000 thriving organizations are using TAMS to automate their workforce management and increase operational efficiency and as a result, they are seeing a significant reduction in direct and indirect labour costs.

Find out why more than 1000 companies and organisations in different sectors of the economy are using the TAMS Workplace solution as a workplace panacea to improve workforce productivity.

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Managing Leave & Holiday Requests with TAMS Human Resource Solution

14 Feb Managing Leave & Holiday Requests with TAMS Human Resource Solution

Managing Leave & Holiday Requests with TAMS Human Resource Solution

Imagine an organisation with more than 50 employees, managing leave requests manually for such an amount of employee would be a source of constant worry, especially during peak holiday seasons and busy business spells. On the one hand, if you get work scheduling wrong you could find yourself short-staffed, and that could ultimately hurt your business, while on the other hand, managing holiday requests unfairly could give rise to disgruntled staffs or worse still, lose valuable members of your team. This is why more than 1000 Companies in Nigeria are using TAMS Human Resource Solution to effectively manage their workforce for productivity.

Here are some general rules and simple strategies you can put in place to ensure the system of booking and taking leave is operated consistently and fairly.

RELATED: Eradicate Employee Absenteeism with TAMS Human Resource Solution

Statutory Leave Entitlement

Almost all workers have the statutory right to annual paid leaves and others alike based on the company’s policies. Managing such request effectively requires just more than a manual process.

Implement a Leave Policy and Communicate it Clearly from the Start

It is really important to create a level playing field and that starts with making the leave policy clear as soon as a new employee start’s work. It is worth reminding existing staffs on a regular basis of the company policy as regards to holiday leave too. This is especially important if there are designated times when the business is closed (i.e. on public holidays declared by the government), or times when no leave is allowed. Clarity will avoid disappointment and misunderstanding.

Many companies operate a method of getting people in the same department/unit to present when they would be going on leave in order to avoid clashes.

Explain in your Policy the Method for Handling Conflicting Requests

Lay out clearly if there are any priorities, such as seniority, or how long the employee has been with the company. Also, be clear if there is a deadline for leave requests. Explain clearly in the policy how leave clashes will be dealt with.

Automate your Leave Request Process with TAMS Human Resource Solution

Automating your leave request process means you can view all leave applications monthly. You will have a convenient record of all leave activity, making it easy to analyse and spot arrangements. TAMS Human Resource Solution makes leave request easy and seamless. With TAMS Human Resource Solution, Staffs are constantly aware of their leave periods and can easily prepare for a hand-over.

 Reward Employees who don’t get the Leave they want

Consider rewarding your employees who sacrifice leave and work during peak times instead. A reward, such as allowances, could act as an incentive for someone who hasn’t been given priority. Letting your faithful employee leave early on a less busy day is a great way to say thank you for their commitment.

Track Patterns

If you are serious about managing leave fairly, you will need to track leave requests and look for patterns. If one staff member always gets the Christmas holidays off, you will need to be mindful to make other requests at that time a priority next year. Having TAMS HR Software to manage leave requests and track patterns will also help you identify problems, such as too many ‘emergency’ days off (casual leaves). It will give you the information you need to nip things in the bud.

Be Aware of Employees who don’t want Time Off

It’s easy to pay little attention to those who aren’t rattling your cage about time off. Get towards the end of the leave year, however, and you could have a holiday dispute on your hands. Employees may assume they can take all of their leave late in the year if annual leave policy is not clearly communicated. Avoid disgruntled employees losing their leave because they have not bothered to take it.

TAMS Human Resource Solution is designed to effectively manage leaves and vacation with a simple workflow for approvals and the ability to support complex multi-branch organizations.

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6 Tips to Become a Successful HR Manager

13 Feb 6 Tips to Become a Successful HR Manager

6 Tips to Become a Successful HR Manager

 

The decision to become a good HR Manager does not just come out of blue skies. Many factors actually inform one’s decision to become an HR Manager nevertheless, becoming good at it and improving the life of employees makes an HR Manager standout.

It takes something more to be a true professional in HR management. Here are 6 things to consider:

 

Be as specific as possible

Transparency and clarity are key to being an effective HR manager. Whether you’re explaining duties to a new hire, assessing the processes your team follows or dealing with the dreaded grey areas of company policy, you need to be specific and clarify exactly what you mean and what needs doing.

 

Be open to hearing what others think

Just because you’re enforcing policy doesn’t mean you should be dogged in its pursuit. Be open to hearing what others think about both it and anything else they may have a problem with, and always take feedback on board.

 

Stay organized

Although it’s another blanket term, staying organized is a vital piece of the HR puzzle. Whether you’re looking at your physical or digital workspace, take the time (even just a half hour every week) to sort out your task list, organize your resources and process your inbox.

 

Lead by example

You need to be just as accountable to your own policies as everyone else, if not more so. Leading by example is challenging, for sure, but doing so can provide a template which your team (and all other employees) can then follow.

 

Be tough, but firm

As an HR manager, you’ll be tasked with sorting out internal disputes and/or dealing with problems concerning how your employees conduct themselves and perform their duties. This means that you need to be tough but fair, especially when concerning company policy.

 

Communicate regularly

Communication is vital in every profession, but especially so in HR. You need to regularly touch base with both your team and the rest of the company in order to keep tabs on everything and make sure the whole operation stays on track.

 

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Employee Absenteeism, Tams human resource solution

06 Feb Eradicate Employee Absenteeism with TAMS Human Resource Solution

Eradicate Employee Absenteeism in the Workplace with TAMS Human Resource Solution

Employee absenteeism is the intentional or habitual absence from work. While employers expect workers to miss a certain number of work days each year, excessive absences can equate to decreased productivity and can have a major effect on company finances, morale and other factors. Just as a Doctor’s absence poses threats to the life of a patient or patients during in a life-threatening emergency, so also is the effect of employee absenteeism to an organization.

Employee Absenteeism can be caused by many factors, the situation is nevertheless new to organisations and several panaceas like the TAMS Human Resource Solution is what many organisations have employed to eradicate this problem.

 

RELATED: BENEFITS OF TRACKING TIME AND ATTENDANCE WITH TAMS

 

Causes of Employee Absenteeism

Causes of absenteeism in the workplace can be grouped into two…

Personal Factors

  • Burnout, stress and low morale: Too many workloads, stressful meetings/presentations and a feeling of being unappreciated can cause employees to avoid going to work.
  • Children and eldercare: Employees may be forced to miss work in order to stay home and take care of a child-elder when normal arrangements have fallen through or if Child/elder is sick.
  • Depression: This is one of the leading cause of absenteeism.
  • Disengagement: Employees who are not committed to their jobs. More likely to skip work simply because they have no motivation to go.

Workplace Factor

  •         Illness/Mental health
  •         Lack of job satisfaction
  •         Boredom on the job
  •         Poor working environment
  •         Poor supervision and inadequate leadership
  •         Low level of staff motivation
  •         Personal problems such as financial, children etc.
  •         Workload and stress

Ways TAMS Human Resource Solution can eradicate Absenteeism in the Workplace

1. Create Attendance Policy

Formalize the organization’s expectations for attendance by writing an attendance policy. Include in the policy the definition for being tardy and what constitutes excessive tardiness or absenteeism.

TAMS Human Resource Solution has an attendance policy which integrates with the payroll in order to penalize lateness and absenteeism. This policy then becomes a measure of good performance.

2. Set Clear Attendance Expectations

Excessive absenteeism can be caused by a number of things – personal problems, employee performance issues, lack of clear expectations or a dysfunctional work environment. Share the attendance policy with employees as part of the new employee orientation process and discuss what your expectations are for attendance.

Also discuss how to notify the organization, and who the employee should contact, when they will not be coming to work.

Employees should know and understand what is acceptable by the organization when it comes to unplanned absence. They should know specifically how many times of missing work crosses a performance line and what the consequences will be for excessive absenteeism.

For example, the employee performance appraisal form should have a dimension for attendance.

The shift Management module would calculate the total expected work hours and day of employees juxtaposing it with days and hours eventually worked by employees for a specified period

3. Reward Good Attendance

Some organizations reward good attendance by giving employees a bonus for having no unplanned absences in a 12 month period. And, when attendance is incorporated into the annual performance appraisal process, employees can also see rewards in the way of merit increase.

Another approach is to provide adequate paid time off so employees have the option of planning for absences by using a predetermined bank of hours.

Lastly, TAMS Human Resource Solution rewards good attendance from the metric generated from punctuality and productivity ambassador initiative. Such employee can also be celebrated when productivity complements the good attendance with the TAMS Ambassador initiative.

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Fill and Sign a PDF Form

29 Jan QUICK STEPS TO FILL AND SIGN A PDF FORM ONLINE

QUICK STEPS TO FILL AND SIGN A PDF DOCUMENT

 

To fill and sign a PDF form or document, just follow these simple steps below.

 

Here is how to fill and sign on a PDF document:

 

1. Within Acrobat, open a PDF file

2. Click on the Fill & Signtool in the right pane

 

Quick Steps to Fill and Sign a PDF Form Online

 

3. Click on a text field, then type on the form. Your data will be saved so you can use it again in the future if desired.

Quick Steps to Fill and Sign a PDF Form Online

 

4. Click Sign in the toolbar at the top of the page.

5. Draw or type your signature, or use an image.

6. Click Apply and place the signature on your form.

Quick Steps to Fill and Sign a PDF Form Online

 

7. Click Save in the upper right corner to save your form.

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Safety and Health at Work

28 Jan Employee and Supervisor Roles in Ensuring Safety and Health at Work

Employee and Supervisor Roles in Ensuring Safety and Health at Work

Adequate safety and health at work cannot exist on best practice guidelines and policies alone. A safe and healthy working environment is based on how well employees and supervisors adhere to and communicate about safe and healthy standards.

 

Itemised below are employee and supervisor roles in ensuring safety and health at Work.

Employees’ Health and Safety at Work

  • All employees must know their rights and responsibilities regarding their safety and health at work.
  • They should be aware of the general laws applicable to them.
  • All employees have an entitlement to rest breaks and vacations.
  • In the case of corporations that produce large items, the health and safety at work for their staff may involve the right foot gear, shades, ear protectors and other protecting apparel.
  • Safety and health at work for those employed by a legal company or accounting company would involve confidentiality and cover against pissed off clients.
  • Health and safety at work for those in the medical field involves proper disposal of dangerous waste, ensuring to sterilize areas after patients have used them and consistent private cleanliness to avoid spreading contagions.

 

Related: 8 Safety Tips for the Workplace – Corporate Safety Tips

 

Supervisor’s Role in Employee Safety

Supervisors Must:

  • Monitor their workplaces frequently to identify unsafe or unhealthful conditions
  • Take prompt action to correct hazardous conditions
  • If a serious hazard is detected take immediate interim action to safeguard employees
  • Encourage employees to report unsafe or unhealthful conditions
  • Seek suggestions from employees for improvement of workplace conditions Investigate workplace accidents:
  • Investigate workplace mishaps and take prompt corrective action necessary to ensure the safety and health of employees
  • Institute actions to prevent recurrence of accidents Ensure employees are adequately trained to perform the work safely
  • Inform employees of the procedures to follow in the event of an emergency
  • Inform employees of any unique hazards in the workplace and how to identify them
  • Inform employees of how to report unsafe or unhealthful conditions
  • Inform employees of actions to take in the event of a work-related injury
  • Take prompt action to correct any unsafe or unhealthful actions or behavior.
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Security Awareness Training

24 Jan 9 Security Awareness Training Topics for Employees in 2019

9 Security Awareness Training Topics for Employees in 2019

 

With prevalent employee-focused cybercrime in organisations, information security awareness training can no longer be pushed aside but embraced. It is a known fact that security awareness training can reduce a company’s exposure by up to 70%

It is for these reasons; companies now take the needed steps of prevention over cure when it comes to these types of employee-targeted attacks – making way for information security awareness training to improve their cyber resilience.

Here are so most important information security awareness topics that your employees need to be educated on:

#1 – Email Security/ Phishing

As one of the primary tools in the corporate world and daily work life, cybercriminals use email as their primary attack method when targeting organisations. Phishing emails, malicious URLs and attachments riddled with malware are all commonplace in these attacks.

Security awareness training topics should focus on educating employees on how to distinguish the disparity between a safe email and a harmful one. It’s just as important for employees to know the different types of phishing emails, whether it be spear phishing or business email compromise, as well as where to report their suspicions.

#2 – Social Engineering

Even with expensive firewall equipment in place, it is a fact that no level of technology is capable of fully fighting the longstanding battle of human manipulation. Attackers will attempt to gain access through any loophole available in order to obtain access to sensitive information, often by impersonating someone of a trusted source.

Employees need to be educated on security awareness topics that cover the most common social engineering techniques and the psychology of influence (for instance: scarcity, urgency, and reciprocity), in order to combat these threats.

#3 – Passwords

More than 80% of people often reuse the same password over multiple sites and platforms. Weak passwords credential sharing and reusing login details are a growing issue for businesses.

Your workforce needs to understand why passwords are so vital and why it is important to never share them. Also, training topics also need to cover the best practice of choosing a complex password, as well as implementing two-factor authentication (2FA).

#4 – Social Media

The social media is a place where a great number of unknowingly employees’ share sensitive personal information without a second thought, giving attackers the opportunity to research a potential victim for social engineering. There’s also the risk of accidentally sharing sensitive corporate information, often found in the background of pictures in the workplace.

As annoyingly addictive as social media is, it’s important for employees to be aware of the growing use of social media for targeted attacks. Effective security awareness training around this topic should also cover what not to share, key warning signs for fake profiles and company pages, and the risks of taking and sharing photos in the workplace.

#5 – Mobile Security

In an information age where we constantly require data on demand, the use of cloud-based platforms and mobile devices are increasingly used to make the daily task easy to accomplish. Each of these mobile devices represents yet another potential point of compromise.

That is why it is critical for your employees to understand a range of security best practice around their devices, including the risks around installing applications, using public Wi-Fi hotspots, password security, and the importance of VPN usage when using new networks.

#6 – Working Remotely

With flexible working being offered by more and more businesses, the risks of working away from the security of the corporate network continue to give IT department’s sleepless nights. There are many benefits to employees working from home, but there is a lack of control of the devices and data used and accessed by employees working remotely.

Lost or stolen devices, connecting to weakly-secured public Wi-Fi, and even the threat of shoulder-surfing are all more than worthy subjects when it comes to this security topic. Educating employees on how to better safeguard when in such scenarios will offer an invaluable added layer of protection.

#7 – BYOD (Bring Your Own Device)

The security topic BYOD seems to be the centre of attention for many companies, due to its effectiveness and improved quality of work from employees. BYOD makes it easier for employees to work and employers to not spend money on devices and fixing them.

However, with the many benefits, there are also quite a few risks associated with BYOD in the workplace. For example, lack of security updates on a personal device, poor password security and potential risk of lost or stolen devices can put an organisation’s data at risk.

One training topic that you must cover is BYOD, your employees should be able to understand how to correctly use their devices in the workplace, have an understanding of the various BYOD risks and how to mitigate them to protect their personal and corporate data.

#8 – Physical Security

Physical security is the protection of personnel, hardware, software, data and networks. Physical security tends to get overlooked in businesses, even though it’s equally as important as online security. Like everything in any organisation devices and infrastructures are vulnerable to damage.

Every organisation, business or home will be protected by some form of physical security, with most security measures being part of everyday lives its common for them to be overlooked. Physical security is ever changing simply to adapt to growing threats. It continues to be modernised to maintain its value and effectiveness.

Your security awareness topics need to focus on how physical security is used in your employees’ day to day schedules and the many risks that can occur if precautions are not taken. Whether it is human error or malicious intent that causes the devices to be destroyed it’s important to know how to prevent these risks before they even occur.

#9 – Removable Media

Another security awareness topic that is used daily by companies is removable media. Removable media is the portable storage medium that allows users to copy data to the device and then remove it from the device to another and vice versa.

As well as understanding the risks your employees need to know how to use these devices safely and responsibly in your business. There are numerous reasons a company would decide to use removable media in their environment. However, with all technologies, there will always be potential risks. As well as the devices themselves, it’s important your employees are protecting the data on these devices, whether it is personal or corporate, all data has some form of value.

A few common examples of removable media you and your employees might use in the workplace are:

  • USB’s
  • SD cards
  • CD’s
  • Smart Phones
  • Music Players

This security awareness topic should be included in your training and cover examples of removable media, why it is used in businesses, how your employees can prevent the risks such as lost or stolen removable devices, malware infections, and copyright infringement.

Conclusion

Security awareness training is not something that should happen once a year; your employees will learn nothing. A good security awareness program will train your employees on a regular basis. Doing so will fill in any knowledge gaps and increase their general awareness of security risk and how to prevent them.

 

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Tracking time and attendance

22 Jan BENEFITS OF TRACKING TIME AND ATTENDANCE WITH TAMS

BENEFITS OF TRACKING TIME AND ATTENDANCE WITH TAMS

As technology continues to revolutionize the way we do business, small business owners time and again neglect a vital aspect of their business: their employee time tracking system. Time and attendance systems based on paper time cards or sheets, memory recall of the past week’s schedule and “buddy punching” lead to hundreds of hours and millions of naira lost each year. A paradigm shift towards an automated time and attendance software that employs the use of a biometric system like TAMS HR Solution will help you track your employees’ time, leading to a more productive, efficient and happy workplace for all involved.

Towards the end of each month, HR Managers spend long hours preparing payroll for organisation’s employees – a time-consuming task that can be carried out effectively with an automated payroll management software in little time.

The advantages of upgrading from a manual time tracking system to a dedicated time and attendance system are always obvious and are neither farfetched. Here are benefits of tracking time accurately:

SPEND LESS TIME ON PAYROLL

The most basic benefit to your business is that less time will be spent; both by employees and HR, tracking, recording and processing their time spent working each day, week and month. By upgrading, some businesses cut their time calculating payroll each month by up to 70%. Employees can focus on their respective jobs, rather than the additional task of accounting for themselves.

PREVENT TIME THEFT

Time theft can include everything from taking a longer lunch than allotted or clocking in for a friend when they are late to work, otherwise known as “buddy punching.” The American Payroll Association estimates that over 75% of businesses lose money from buddy punching. Whether intentional or innocuous, time theft can be costly and automated time and attendance systems like TAMS HR Solution prevent it altogether.

PREVENT HUMAN ERROR IN BOOKKEEPING

Nobody is perfect, not even if they have a calculator, spreadsheet or other computation devices handy. Even the most accurate typist makes one mistake for every 300 keystrokes.  One misplaced digit or decimal can lead to accounting errors that need to be corrected, or worse, are left uncorrected and can affect your bottom line negatively.

KEEP EMPLOYEES INFORMED

An all-too-common question for those working in HR is how much time off an employee has left this year, or whether they have any sick days remaining. Rather than letting discrepancies cut into work, quality time and attendance software will allow employees to access that information on their own at any time.

Allowing employees to see their time records on demand will help them see how well they’re utilizing their time at work. The insight gained from seeing how much time is spent on particular projects or at certain sites can be invaluable and will help them eliminate inefficiencies.

SPEND LESS TIME AND RESOURCES ON PAPERWORK

Merely sorting through, organizing and processing paperwork can be time-consuming. Additionally, the cost of replenishing the items needed to maintain an old-time and attendance system, paper, pens/pencils, printer ink, and toner, etc. can be prohibitive in the long run.

STAY ON THE RIGHT SIDE OF THE LAW

State and federal labour laws regulate things like overtime pay and record keeping, both of which can be problematic to track if you have a manual time and attendance system. Rather than opening your business up to future lawsuits, which can result in millions of dollars awarded in back wages, stay on the right side of the law with accurate time tracking.

UTILIZE A SYSTEM THAT CAN GROW WITH YOUR BUSINESS

A paper-based system may work, in some respects, for your small business now. If you expect your business to grow, and who doesn’t hope for the best in that regard, you’ll want a system that can grow with you as you hire more employees and have more information to track.

Rather than beginning the search for an upgrade before it’s too late, get out ahead of the curve and upgrade while your timekeeping needs are still manageable.

CREATE A CENTRAL DATABASE THAT CAN BE ACCESSED THROUGHOUT THE COMPANY

If your company is spread out across multiple offices or sites, it’s much easier to calculate payroll via a system that is standardized for all employees. This creates a central database, with guaranteed practices, that can be accessed from anywhere, including on the go.

The disadvantages of relying on time-consuming and outdated methods of employee time-tracking are numerous, it costs time and money; it can get you in legal trouble; it can lead to stress-related illnesses for those who have to spend hours each week collecting, correcting and calculating timesheets; it distracts employees from completing the tasks they were hired to tackle each week. Rather than staying in the past, embrace the future by switching to quality time and attendance system, and let your company enjoy the benefits of accurately tracked time.

TRACKING OF PROJECTS AND TASKS

You can also use the time-tracking software to find out how well some projects and duties are being carried out. For instance, if you recognize that normally a particular task takes two to three hours to complete, but a worker took five hours this will be a sign indicating that there is a problem. You can engage the employee and discover if they require further training to make the project easier. You can realize if somebody else had delayed part of the project or the material that was necessary to accomplish the task. Utilizing the records from the system will alert the employer about potential setbacks that need to be resolved. You can identify these issues at the initial stages of the project and thus wind up using time more resourcefully to attain the company goals.

How would adding an automated time and attendance system save your company money each month? Contact Us today and let’s hear from you.

 

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5 SMALL BUSINESS TECHNOLOGY TIPS TO BOOST YOUR NEW BUSINESS

08 Jan 5 BUSINESS TECHNOLOGY TIPS TO BOOST YOUR NEW BUSINESS

5 Business Technology Tips to Boost Your New Business

We live in an advanced society where new ventures can start with little money and a big idea can carve out a successful business. While it is true that not every new business will survive, there are some simple techniques that can be utilized to make the most of your money, resources, and time.

When it comes to managing the technology side of your new business, you should definitely keep these tips for starting a small business in mind.

Store data in the cloud to reduce IT cost

When you’re starting out, you want to keep costs low. A great way to save money on IT costs is by using cloud storage instead of a physical server.

Cloud storage is particularly well suited to small businesses, and you can easily keep track of your spending as you will only ever be charged for the space you use. Best of all, cloud storage doesn’t require the same IT capacity or expertise, so you won’t need to hire an entire IT team. Just be aware that as you expand, you may need to spend more or make the switch to a dedicated server.

Get the best and cheapest Internet

Whether you work from home or sell physical goods in a store, a good business internet connectivity deal is essential.

The best bookkeeping apps and inventory management software are now cloud-based, so connectivity is very important. Most business packages offer priority service as a standard, meaning your providers are obliged to get your connection up and running immediately should something wrong. You will also want to look for a deal that offers optimum speeds for your area, as well as a comprehensive security package.

Be realistic about your social media presence

You may have big plans for the marketing side of your business, but just remember that less can be more when it comes to social media. If you don’t have the time or resources to commit to maintaining several accounts, just stick to one or two. A single Twitter account that is updated several times a day and has a healthy following is far more valuable than a trio of Facebook, Instagram, and Tumblr accounts which were last updated six months ago.

You can hire someone to manage your communications in the later on. But when you are starting out, stick to one channel and do it justice. And do not forget that scheduling tools like Hootsuite, TweeDeck, and Postfity can seriously optimize your time.

Plan your website’s purpose and structure

To make the most of your website, think of it as an extension of your real-world business. It should use the same tone of voice and branding so that when any visitor ends up on your site, they can quickly grasp its purpose within seconds. It’s also important for the user journey to be clear and straightforward.

Try it out yourself — how many tabs or buttons do you have to click to engage with the service? Don’t forget that the average person only has an attention span of eight seconds, so you need to grab them quickly!

Make sure your website is mobile-friendly

In 2015, Google made a big change to its algorithms, meaning they now prioritize mobile-friendly websites in the rankings. Give your website a real chance on the search engine results page by making changes that streamline it for mobile and tablet technology.

Key features of a mobile-friendly site are a simple design, fast loading speeds, and mobile-optimized features such as “call-to-action” buttons. If in doubt, opt for a mobile-responsive design when building your site.

Lastly, don’t forget that the specific needs of every business are different. Spend some time deciding which technology tip or tools will benefit your site the most and do not rush into anything you can not easily reverse.

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